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Owen Reed Legal Recruitment

Administrator (Corporate) – 12 Month FTC 

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Owen Reed Legal Recruitment

Administrator (Corporate) – 12 Month FTC

Website Owen Reed

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Owen Reed is thrilled to announce an exceptional opportunity for a dedicated and dynamic individual to join a top-tier law firm in London as an Administrator (Corporate) on a 12-month Fixed Term Contract (FTC). This role offers the perfect blend of professional challenge and work-life balance, ideal for those who thrive in a vibrant, fast-paced environment.

Role overview

We are looking for an organised and ambitious Administrator to work as part of a team within our Corporate practice based at the firm’s Head Office in London, initially on a 12 month FTC. The role is to work alongside a wider team of two Administrators and 22 Executive Assistants (‘EAs’) across our three Corporate groups. As with all client-led industries, a degree of flexibility is required. The role will report to the Corporate Practice Support Manager (‘PSM’). The successful candidate will provide administrative support across our Corporate practice stream, playing a critical role in undertaking routine administrative tasks to support the wider team including EAs, trainees and, in some instances, newly qualified lawyers. This role is an excellent opportunity for someone who is Administrator – 12 Month FTC keen to learn and develop in an administrator role, providing exceptional service within a busy and professional environment. The role offers defined career progression for the right individual.

Key Responsibilities

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9.30 a.m. to 5.30 p.m..

  • Draft simple emails and create standard form letters, using house styles and templates.
  • Amend and engross correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets.
  • Assist EAs with document automation.
  • Update worklists.
  • Create courier request forms and prepare appropriate packaging.
  • Collect and distribute internal and external mail.
  • Process expense claims (Chrome River).
  • Enter fee-earner time (Carpe Diem).
  • Index and bundle files/documents for archiving.
  • Create spine labels and front sheets for lever-arch folders.
  • General administrative support, e.g. bundling, indexing, photocopying, printing and scanning.
  • Book meeting rooms, restaurants and taxis, and arrange refreshments for internal meetings.
  • Monitor stationery cupboards and liaise with Facilities to ensure fully and appropriately stocked at all times.
  • Maintain up-to-date knowledge in relation to internal and external travel policies and procedures, check country specific safety advice and travel news via the firm’s travel insurance provider’s travel resources website.
  • Assist with the organisation of events and hospitality, to include collating RSVPs, arranging restaurants/venues and any necessary equipment, attending events and supporting the preparation and distribution of name badges.
  • Attend and contribute to team meetings as required.
  • Assist EAs in maintaining and updating contact information within the firm’s Client Relationship Management system (Dynamics).
  • Build strong working relationships with EA team and wider fee earner team.
  • Build strong and collaborative relationships with business services teams and maintain effective and efficient use of business support services.
  • Facilitate knowledge sharing within peer group and wider team, and provide team support to cover absences and during times of increased workflow. Administrator – 12 Month FTC
  • Maintain a comprehensive knowledge of, and ensure compliance with, quality standards and the firm’s policies in general.
  • Undertake additional ad hoc duties to support the group as necessary.

Candidate profile

Candidates for this position must have:

  • Minimum of 4 GCSEs at Grade 5/C or above, one of which to be English Language.
  • Basic knowledge of Microsoft Office Suite (including Word, Excel and PowerPoint).
  • Excellent attention to detail and use of grammar.
  • Good typing speed, maintaining accuracy and pride in their work product.
  • Good interpersonal and communication skills and the ability to work well within a team/be a strong team-player.
  • A solution-focused attitude.
  • A collaborative and supportive approach in relation to the business and its initiatives, and a willingness to get to grips with new technology, taking the training opportunities provided by the firm.
  • The ability to manage and prioritise a varied workflow, and to remain proactive and flexible at all times.
  • The ability to anticipate and identify potential problems and escalate appropriately.
  • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.
  • A willingness and confidence to make suggestions where appropriate, and to be adaptable and open to change.
  • Professionalism and integrity, displaying high standards of professional ethics. You will also be expected to display the attributes set out under the firm’s Key Behaviours for Business Services staff for this level of role. Below are the most relevant for this role:
  • Technical and professional expertise
  • Service excellence
  • Drive to deliver
  • Analysis and judgement
  • Communication and influence
  • Working with others
  • Resilience Business Services Development

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Google reviews

  • I used Saniha and she was absolutely great! So friendly and helpful!

    Jessica Bellamy Avatar Jessica Bellamy
    July 17, 2023

    I am extremely appreciative of the Owen Reed recruitment consultants, but Saniha in particular for being the amazing person she is! Saniha put forth a lot of effort to help me land my brand-new exciting role. Throughout the entire process, she was consistent in her communication, really detailed in her advice and super supportive! The reason Owen Reed are the top recruiters in London is rather obvious. I want to express gratitude to Saniha once more for all of her assistance and support. Without her, I would not have been able to secure this exciting new position. I would 100% recommend Owen Reed to any of my friends or family who are seeking a new legal position! :)

    Olivia Desuza-Bates Avatar Olivia Desuza-Bates
    July 16, 2023

    I received first a call from Rachel who asked me what type of job I was looking for. Later on she sent me an application form and she added my cv on their system. On 12 April Isabella sent me a job application by email and I applied for an Admin Assistant role. Isabella was brilliant and so professional. She was my first point of contact, advising me all the way through. Archie also help me on my interview questions. I finally got the job. A big thank you for the team who were I will say the best recruitment agency. They are real people doing a job they like and they know inside out. On my first day at work, she called me to know how I was. Well done. Amazing agency!

    Zahia Avatar Zahia
    July 2, 2023

    I had such a great experience with Archie she was incredibly helpful and get me updated throughout my time with Owen Reed, I am incredibly thankful for her, for helping me to get my permanent full time job. Thank you

    Rebecca Godfrey Avatar Rebecca Godfrey
    June 23, 2023
  • A massive thank you to Archie who was amazing - she was so helpful from start to finish and the prep before the interview was just what I needed. Thank you so much ..

    Savita Gopal Avatar Savita Gopal
    May 23, 2023

    Saniha secured me a role and she went the extra mile. Was extremely friendly, supportive and did not treat me like just a number. I was very satisfied with their help and would highly recommend.

    Naomi Ade Avatar Naomi Ade
    May 23, 2023

    I received exceptionally professional and sterling service from Owen Reed. Isabela and Archie were especially instrumental in securing me a new role within just 4 short weeks! They proactively guided and supported me with job ideas, interview preparation and feedback. They have been a joy to liaise with and I greatly appreciate their time and efforts. I thoroughly recommend them.

    Simone Ankle Avatar Simone Ankle
    May 23, 2023

    “I would highly recommend recruitment Owen Reed. Fantastic professional service very quick response to my application and they updating me with every stage of the process. Especially Archie she was amazing helpful I was received full support from Archie. Everyone is very friendly professional in the office. I am just about to start a great new role thanks to their fantastic services.” “I would highly recommend Owen Reed to all my family and friends. Owen Reed the best recruitment ever ! Thank you Archie and Isabela

    Magdalena P Avatar Magdalena P
    May 23, 2023
  • I've known Archie for 18 months now. In one word, she is phenomenal! Not only is Archie a go-getter, she is full of energy and enthusiasm and she will go all out for you. She is also very caring and I always felt in good hands from start to finish. Archie has placed me in a job and I'm super excited to see where that takes me. This is my opportunity of publicly saying: "Archie, you are amazing - thank you so much for your dedication and your hard work". Kindest regards, Francoise

    Francoise Liship Avatar Francoise Liship
    April 23, 2023

    I am so grateful to the Owen Reed recruitment consultants but especially to Archana Somasegaran for being the incredible person she is! Archie worked so hard to help me secure my new and exciting role with and incredible Law firm in London. She was consistent with her communication and specific with her tips throughout the entire process. I would like to reiterate, it has been less than a month since I joined Owen Reed and within 2 or 3 days of talking with Archie, I have been hired for this amazing new role. It is quite clear why Owen Reed are the best recruiters in London! Once more, I would like to thank Archie for her incredible help and support. I couldn’t have done it without her. I wouldn’t hesitate to recommend Owen Reed to any of my friends and family looking for a legal role!

    Esther Olukoga Avatar Esther Olukoga
    April 23, 2023

    A massive thank you to Archie!!! Talk about someone who is constantly fighting your corner and is genuinely invested in finding that perfect role. Archie made me feel like I was her most important candidate, coaching me for interviews and building up my confidence as she constantly demonstrated her absolute belief in me. Archie you haven’t been at OR that long but I think they have found a great asset in you. I have formed a great bond with you. You are so easy to talk to and made me feel comfortable and confident at all times. Archie I can’t thank you enough for your support and help in landing me my perfect role!!!! I 100 million percentage recommend you to anyone who is out there wondering what their next role will be

    Vanessa Stewart Avatar Vanessa Stewart
    April 23, 2023

    Just wanted to say a Massive thank you to Archie(ana) she has supported me in finally getting my dream job!!She walked me through the entire process ,even spent time extra time ensuring i was interview ready.I will forever be grateful to her and the entire team at Owen Reed.

    Alice Lubinga Avatar Alice Lubinga
    April 23, 2023
  • A big thank you to the fantastic team at Owen Reed for helping me to secure a new role recently. I have been dealing with Anna, Archie and Rachel and they have all been so supportive, friendly and helpful, particularly around interview prep and understanding the roles I was put forward for. Would definitely recommend!! Thank you!

    Troy Connors Avatar Troy Connors
    March 23, 2023

    I've used Owen Reed successfully in the past, and again very recently, leading to being offered a new role in the space of a couple of weeks. Archie helped find my latest role and I cannot thank her enough! Archie is very friendly and her enthusiasm in wanting to help find your ideal role is really encouraging and helps boost your confidence throughout the process. She is very supportive and listened to exactly what I wanted, found exactly that, and assisted thoroughly with interview preparation etc. Thank you so much Archie!! :)

    Megan Avatar Megan
    March 23, 2023

    Great service from Owen Reed team. Rachel and Archie were very helpful and eventually helped me to get the right role quite quickly. Great communication and effort from everyone here.

    Aurea Romain Avatar Aurea Romain
    March 23, 2023

    I cannot thank Archie enough! She was amazing and was there for me every step of the way, with guidance, confidence boosting and also caring and understanding, she pushed me to believe in myself more and her interview prep and tips were invaluable! She found me a new role within 3 weeks! Archie even called me on the morning of starting my new role to wish me luck, she truly has the personal touch. Thanks Archie, you are a superstar!

    Sarah Keating Avatar Sarah Keating
    March 23, 2023