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Owen Reed Legal Recruitment

Business Development EA 

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Owen Reed Legal Recruitment

Business Development EA

Website Owen Reed

Legal’s our bag

Owen Reed are looking to recruiting an Executive Assistant to join the Business Development (“BD”) department within the Business Services function, based at the firm’s Head Office in London. The Business Development Executive Assistant will provide professional and client-focused support to the Heads Of BD primarily, as well as support across the whole department as required. The BD department is responsible for Communications and PR, Research and Insight, Digital, Pitching and Global Client Development.

This role will support the Global Client Development and Communications teams with a 60:40 split between the two teams in two different locations in the London office. The Business Services Executive Assistant role will include undertaking complex tasks and projects, providing day-to-day support and playing a critical role in managing all routine and daily departmental administrative tasks. As with all client-led industries, a degree of flexibility is required.

KEY RESPONSIBILITIES 

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.

  • Be a point of contact for the BD team and provide PA support to certain of the BD leadership team.
  • Proactively manage diaries and emails, including highlighting and rectifying clashes, ensure Outlook invitations are responded to and understand the Head’s priorities for the day and individual preferences.
  • Support on certain compliance projects including the Code of Business Conduct and Due Diligence Programme.
  • Organise internal and external meetings, to include law firm meetings, regular team meetings/social events, including all ancillary arrangements such as booking meeting rooms and refreshments and proactively preparing any necessary paperwork. Attend these meetings and progress action points as appropriate.
  • Manage the International “Master Events List”.
  • Arrange all team business travel, including ordering currency and creating itineraries and maintaining up-to-date knowledge and training in relation to the current travel booking policies and procedures.
  • Maintain and monitor the team’s budget, process all payments and expenses and keep records of what has been paid.
  • Manage and monitor team holidays, sickness and other absences where appropriate, ensuring they are kept up to date in the HR absence calendar.
  • Update team email distribution lists and team specific documents where necessary.
  • Update the team intranet pages (OneNote) to ensure key information, contacts and organisational/structure charts are created and maintained.
  • Maintain and update process and procedure manuals and suggest improvements for greater efficiency where appropriate.
  • Provide Executive Assistant support to the BD/Heads Of on initiatives, projects, programmes, conferences and events and departmental strategy, building a comprehensive knowledge of both cyclical departmental activities and ongoing projects.
  • Liaise with other business services Executive Assistants, and Practice Support Managers in the legal groups, to ensure collaboration, sharing of ideas and best practice, consistency of approach and to work as a seamless Executive Assistant function for the firm.
  • Provide team support to cover absences for other business services Executive Assistants and during times of increased workload.
  • Provide administrative support for new joiners to the department where relevant, including arranging introductory meetings and induction schedules.
  • Draft, create, amend and format high quality correspondence, letters, documents, agendas, reports, presentations, diagrams and spreadsheets.
  • Support the Comms team to deliver the Weekly ONE internal newsletter on the firm’s email and intranet platforms.
  • Provide central admin for the ‘Around the Firm’ Carousel of content posted to the homepage of onement the firm’s intranet.
  • Liaise with Digital Team to access regular reports on performance of the Weekly ONE digital newsletter.
  • Track and produce media coverage reports for the Communications team using media monitoring platform.
  • Act as a change champion and first-responder, supporting issues and challenges experienced by BD’s and Heads Of following the introduction of new processes and systems.
  • Provide general administrative support, such as minute taking, fielding queries, processing expenses, filing, printing, photocopying and scanning. Liaising with facilities and premises on office moves, health and safety requirements.
  • Maintain a comprehensive knowledge of, and ensure compliance with, quality standards, and the firm’s policies in general.
  • Input and maintain Dynamics content for key contacts.
  • Undertake additional ad hoc duties to support the group, as identified by the team Head and as necessary.

CANDIDATE PROFILE

Candidates for this position must have:

  • Excellent attention to detail and use of grammar.
  • Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team-player, and to interact at all levels.
  • Ability to build strong relationships with internal and external clients.
  • Commercial acumen and a solution-focused attitude.
  • Accuracy and pride in their work product.
  • Collaborative and supportive of the business and its initiatives, and a willingness to get to grips with new technology, taking the training opportunities provided by the firm.
  • Proficiency in all Microsoft Office packages. Fast and accurate touch typist.
  • Resilience and ability to work in a fast paced, high demand environment.
  • Knowledge of or ability to learn basic, day-to-day aspects of email marketing and intranet systems like Concep and SharePoint.
  • The ability to confidently manage and prioritise a varied workflow, and to remain proactive and flexible at all times.
  • The ability to anticipate and identify potential problems and provide innovative solutions.
  • Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.
  • Experience of working in a diverse team whilst fostering an inclusive team culture.
  • Adaptable and open to change and a willingness and confidence to make suggestions for change where appropriate.
  • High level of professionalism and integrity; displaying the highest standard of professional ethics.

To apply for this job email your details to nat@owenreed.co.uk

Owen Reed Legal Recruitment

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Google reviews

  • The team at Owen Reed have been truly fantastic. In my search for a new position I reached out to and was approached by several agencies, however this Owen Reed rise above them all. I'd like to give a special shout out to Saniha and Archie, who have been absolute stars in helping me secure my new position.

    Kaz Stuart Avatar Kaz Stuart
    April 9, 2024

    Huge thanks to Archie for helping me to secure my dream job! Archie took the time to get to know my personality, as well as my work experience, and was therefore able to find the perfect role for me. I loved chatting to Archie and listening to her knowledge and advice, she made the whole process smooth and enjoyable. I cannot thank her enough, and also Anna, for their support and hard work. I very much look forward to starting the next chapter in my career. With much appreciation!

    Tazmin Wilson Avatar Tazmin Wilson
    March 19, 2024

    I am due to start my new job on the 2nd April, the whole process was swift and easy and had really made it enjoyable making me feel even more positive for this next part of my life. I really recommend Archana, she made me feel confident about the role and didn’t rest till I was happy. Overall 10/10 experience :)

    Louise Andrews Avatar Louise Andrews
    March 19, 2024

    The staff at Owen Reed have been absolutely fantastic in helping me secure a new job role, in particular Saniha and Archie. I can’t thank them both enough, they remained very professional throughout the whole process and was so dedicated to helping find the perfect job role for me. They both helped me prep for my remote interviews by giving me tips and advice and Saniha actually come to meet me before one of my in-person interviews which I thought was super helpful and was definitely one of the key factors that helped me to secure the role as she definitely helped to calm my nerves and put me at ease right before my interview. I would definitely recommend Owen Reed as a company in general, they have gone above and beyond to help me secure a new job role and I couldn’t be more grateful for everything they have done for me!

    Felicity Outram Avatar Felicity Outram
    March 16, 2024
  • I have to recommend Archie at Owen Reed. Navigating the job market can be difficult, but Archie listened to my job requirements and made sure to work with me every step of the way to secure a job at the end of the process. She personally takes it upon herself to prepare you for interviews, and keeps you updated whenever she has heard back from her client. I am truly grateful to Archie for all of her hard work and I suggest if anyone needs assistance, to message her today! Thank you Archie!

    Iman Lawson Avatar Iman Lawson
    March 16, 2024

    Just got the great news that I will be starting my new job soon and honestly I know I could not have done a better job myself. I got to work closely with Archana (Archie), and she is a complete powerhouse! Girl knows what she’s doing and gets results, never have I ever had anyone advocate so strongly for me. Not only was she charismatic, charming and extremely supportive, but she seemed to genuinely care about what I wanted and always made time for me. So happy to have met her, she’s seriously lovely. I was also lucky enough to meet many of their wonderful team after I was invited to their office (and even let to use their private room for a zoom interview I didn’t have time to get home for). Rachel who was so supportive and understanding, and Ashish who was instrumental in her communication with a lot of firms on my behalf. I’m so grateful for their help. They were on my side from day one, and their confidence in their work really made it a process I could rely on.

    Danni Avatar Danni
    March 16, 2024

    Archie was fabulous in helping me find my new job. From start to finish she was positive, professional, and extremely helpful. She kept in regular contact with me and proved immensely helpful with interview prep and feedback. It was a pleasure to work with her and I would highly recommend Archie and Owen Reed.

    Leeann Chapman Avatar Leeann Chapman
    February 16, 2024

    After over 20 years at another recruitment agency, I was delighted with the support Owen Reed provided from the first telephone conversation I had with them. I initially dealt with Saniha, whose encouragement really instilled my confidence in the agency but then I also spoke with the rest of the team (Rachel and Archie) who were also fantastic - the perfect balance of being professional yet personable! They gave me lots of options for potential roles and organised my first interview within a few days. Before the week was out, I had been successful in both interviews and had received an permanent position at a fantastic firm. They had also negotiated me the top end of the salary offered. I've now joined the firm and I couldn't be happier in my new firm/role. Aside from the excellence of service from the whole team, I personally found it so refreshing to communicate with such a great team of women! Thank you to all the team at Owen Reed - I would recommend them to anyone.

    Anna Friend Avatar Anna Friend
    February 16, 2024
  • Very friendly, caring, chatty and informative consultants.

    Kim Steppings Avatar Kim Steppings
    February 16, 2024

    I want to take a moment and thank Archie for everything she has done for me. From the first day she called me till the end she has been there holding my hand and was so supportive. Continuous calls and always keeping me in the loop and interview prep before my interviews and what a difference it made! I got the job! She is such a genuine person and you can tell this isn’t just a job for her, she really cares about people and want them to succeed in life, I feel like I’ve made a lifelong friend! Thank you Archie xxx This is by far the most support I have ever received from a recruitment company in my life!

    Sharon Sevenster Avatar Sharon Sevenster
    January 16, 2024

    The staff at Owen Reed have been so helpful in my job search, they stay in contact regularly and are so invested in finding the right job for you. I worked closely with Saniha who has helped me prep for several interviews and gave me a massive confidence boost and really cared about me during the process. Isabela helped me secure my new role and was very informative during the interview process and Archie has been in constant communication with me in the lead up to starting my new role and keeping me up to date with everything. They are a great group of people and I would definitely work with them again if I ever needed a new role. This is the best recruitment company I have ever worked with and I can’t thank them enough.

    Bella Georgiou Avatar Bella Georgiou
    December 16, 2023

    Isabela was such a pleasure to talk to! What a bright and wonderful energy. She was super attentive to my specific needs, never forgot a detail and always kept me in mind and up to date. Although Saniha was the one to secure my role, Isabela was instrumental in making this introduction to Saniha and ensured she was fully briefed and that i was well taken care of. Thank you so much to Isabela for an amazing introduction and fantastic energy and bright character! It was such a pleasure! Dounia

    Dounia Ben Avatar Dounia Ben
    December 16, 2023
  • I’ve had the most wonderful experience working with the Owen Reed team and they deserve nothing less than a five-star rating. I was fortunate enough to be contacted by Saniha who assisted me in securing my dream job at one of London’s top law firms. Saniha is the most patient, dedicated and supportive recruiter I have ever had the pleasure of working with. She assisted me with every step of the process, from explaining the general recruitment procedure to preparing me for my interview and even meeting up with me after receiving an offer to ensure that I was confident and ready to begin my career. There aren’t enough words to describe how exceptional she is at her job and I would recommend her to anyone seeking employment, I am so thankful that I had the opportunity to work with such a talented, kind and truly remarkable individual who really does go the extra mile for her clients. The same can be said for all the other team members from Owen Reed - Archie, Isabella and Anna - thank you for all your hard work and commitment to your clients, you are incredible and I could not have done this without you. Thank you, thank you, thank you!

    Robyn Scott Avatar Robyn Scott
    November 16, 2023

    Thank you to Isabel, who not only guided me through every step of my journey but made the entire process enjoyable. Thanks to her support, I successfully secured a role within just a few weeks. Thank you!!!

    Malaika Avatar Malaika
    November 16, 2023

    Landed a new position as a secretary but could not have done it without the team, Rachel, Saniha, Isabela and Archana are all very knowledgeable, helpful and such lovely ladies who all participated in helping me. Isabela specifically dedicated so much time into helping prep for interviews. Her advice, support and patience stands out and really helped me in my search. Could not recommend these ladies enough! Thank you so much!

    jessica Lucas Avatar jessica Lucas
    November 16, 2023

    This is just a quick update to my previous review which I left below 4 years ago. I was recently contacted by Owen Reed who placed me in contact with Archie in relation to a new role. I can't praise Archie enough, as she was extremely helpful and proactive throughout the whole process and even stayed late to assist. She was so kind and I would recommend her wholeheartedly. I was offered the new role and I wanted to thank her for her hard work and dedication. I'd also like to send huge thanks to Rachel, for matching me to that role and being so proactive on my behalf. * * * Below is my review from 4 years ago: Kelly, Lauren, Louise, Jane and Nicola are a great team and I found them all to be very proactive and helpful. Kelly deserves a very special mention for her outstanding care and professionalism: going the extra mile doing interview preparation in the evening after work, giving me a lot of tips, excellent feedback and for being so positive and confident. She really gives you everything you need to do your best at interview. Thank you Kelly! Owen Reed is open early and late - until 7pm -so it is easy to visit before or after work. They seem to have a different business model to other agencies as they stay in touch throughout your job search and continually offer you a steady stream of opportunities (usually 2 or 3 per week), which you can choose or decline to be put forward for. They make you feel that you are in the driving seat throughout the whole process. 10/10 😃

    Cath 100 Avatar Cath 100
    October 16, 2023