Corporate Legal Secretary

  • Permanent
  • Salary: £37000 per annum, Benefits: Bonus + Benefits
  • London: All Districts
  • Posted 2 months ago

Owen Reed are recruiting for a Legal Secretary to join a top London law firm.  The Legal Secretary will work within the Corporate department.

The Legal Secretary will be supporting 2 Partners 2 Associates and 1 Trainee. The Legal Secretary must be extremely organised and proactive to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department. 

Responsibilities of the Legal Secretary
Effective and proactive diary management, and awareness of Fee Earners’ workloads to plan ahead, with minimal supervision
Process relevant applications, forms or searches, with minimal supervision
Maintain up-to-date knowledge and understanding of Fee Earners’ matters to enable a proactive support service
Research new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required
Arrange travel and any other activities on behalf of others, where appropriate
Provide excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
Act as a first point of contact for Fee Earners
Provide assistance in the delivery of marketing communications, and records all business development meetings in InterAction, and sets up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required
Recognise, respect and honour client confidentiality at all times
Organise business development meetings and events for Fee Earners, and assists in the production of business development materials in liaison with the Marketing team
Create typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
Make effective use of the Document Management System
Create new documents from the Firm’s templates, using contact data from InterAction where appropriate
Proof-read all documents for spelling, grammar and sense, querying wording where appropriate
Proactively use initiative to compose and send on behalf of Fee Earners, correspondence requiring focused concentration and attention to detail
Adopt a pro-active approach and works with Fee Earners effectively, to maintain regular file management, ensuring all files are up to date, closed and archived, as appropriate
Keep accurate records of all files sent to off-site storage
Prepare bills (including bill narratives) with minimal supervision, as required by Fee Earners
Prepare AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
Carry out conflict searches and correctly identifies the work type
Have an excellent knowledge and application of the Firm’s procedures in billing, AML, Credit Control and debt management
Liaise with credit control and alerting Fee Earners of unpaid bills
Deal with time-recording matters as required by Fee Earners

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