Call: 020 7247 9469

Document Production Specialist - Evenings (4 pm to 12 am)

Apply now

Document Production Specialist - Evenings (4 pm to 12 am)

London
Posted 1 month ago
Competitive Salary USD / Year
Salary: £Competitive Salary

Website Owen Reed

Legal’s our bag

Owen Reed is looking to recruit an experienced and efficient individual to provide exceptional document production service to the firm during the late afternoon and evening. You will be highly technically capable with excellent communication skills. This position is for remote worker who excels when using their initiative with minimal supervision.

This role would suit a proactive and competent individual with a positive can-do attitude. Solid experience working in a corporate business environment, preferably legal, is desirable. Ideally, you will be educated to GCSE standard (or equivalent) Maths and English (minimum) with an accurate typing speed of at least 65 words per minute and hold an MS Office Specialist (Word) certification.

This is an ideal opportunity for someone who wants a full-time evening role in a City firm without the busy commute, someone who can work with autonomy whilst being very much part of a team. Flexibility is essential.

Areas of focus and responsibilities (this is not an exhaustive list):

Produce accurate, high quality and to the standardised requirements, typed work, from audio and script work, using any of the firm’s software packages and document management systems plus other work associated with document production
Communicate effectively within the team and with divisional, legal, secretarial and support staff
Complete workflow system for each job undertaken
Troubleshoot and provide expert technical advice
Illustrate adaptability and flexibility as and when the team's service offering evolves
Identify training and development needs and request training through the Document Production Manager and IT

Technical skills:

Word

Produce, reformat into house style and manipulate complex documents to an advanced level.
Create, edit and apply styles
Extensive knowledge of working with tables
Create mail merges using the mail merge wizard for documents and labels
Able to use Workshare Compare
Experience working with track changes
Repair corrupt documents, including troubleshooting table of contents and numbering issues.
Knowledge of DocX Tools

Excel

Add and wrap text
Insert, modify and delete rows and columns
Enter basic formulae
Change page orientation and page margins
Copy and move data
Use hide/unhide and freeze panes
Format cells as required using font, alignment, number, borders and patterns
Re-scale for printing on A4 and A3 and set print area

PowerPoint

Enter text in a slide – amend font style, size and tabs
Create house style presentations from external presentations
Create presentations using office templates
Create flowcharts using connectors and grouping
Visually enhance flowcharts using colours, fill, scaling and rotation
Insert Clipart and WordArt
Use animation and slide transitions
Resize slides from A4 to A3
Manipulate Master slides

pdfDocs

Good working knowledge of pdfDocs and bdr creation

Interaction

Add and update contacts

Document Management System

Good working knowledge of Filesite or similar document management system, create and save work within specified areas
Re-file documents

Personal skills and attributes:

Excellent written and verbal communication skills
Manage and prioritise workload effectively, with the ability to multi-task
Organised and accurate with a high level of attention to detail
Good technical skills with the ability to adapt, think laterally and apply software to produce the desired documents/outcomes
Excellent administrative skills
Highly self-motivated and goal focused
Must be flexible, co-operative and a good team player
Calm and not easily ruffled
Work well under pressure

The Essentials:

4 pm – 12midnight - Monday to Friday, and flexibility is a must
There will be a minimum 4-week training period; during this period, the hours of work will be flexible during the daytime, and there may be a need to attend the office during this period.
12-week probation period
4-week notice period
Benefits package may include pension, private medical, Denplan, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on-site café plus more.
The Firm will provide a computer and dual screen (no printer required), and access to the Firm’s systems will be via Citrix; therefore a broadband speed of at least 8 MB is required
The successful candidate would need to provide a working area with a desk, chair, etc. and pay for their own broadband connection and phone; blinds may be required in the work area, and there should be no distractions (ie children or other dependants)

To apply for this job email your details to nat@owenreed.co.uk

Back to all jobs

Apply now

Upload your CV

Google reviews

I used Saniha and she was absolutely great! So friendly and helpful!

Jessica Bellamy
July 17, 2023

I am extremely appreciative of the Owen Reed recruitment consultants, but Saniha in particular for being the amazing person she is! Saniha put forth a lot of effort to help me land my brand-new exciting role. Throughout the entire process, she was consistent in her communication, really detailed in her advice and super supportive! The reason Owen Reed are the top recruiters in London is rather obvious. I want to express gratitude to Saniha once more for all of her assistance and support. Without her, I would not have been able to secure this exciting new position. I would 100% recommend Owen Reed to any of my friends or family who are seeking a new legal position! :)

Olivia Desuza-Bates
July 16, 2023

I received first a call from Rachel who asked me what type of job I was looking for. Later on she sent me an application form and she added my cv on their system. On 12 April Isabella sent me a job application by email and I applied for an Admin Assistant role. Isabella was brilliant and so professional. She was my first point of contact, advising me all the way through. Archie also help me on my interview questions. I finally got the job. A big thank you for the team who were I will say the best recruitment agency. They are real people doing a job they like and they know inside out. On my first day at work, she called me to know how I was. Well done. Amazing agency!

Zahia
July 2, 2023

I had such a great experience with Archie she was incredibly helpful and get me updated throughout my time with Owen Reed, I am incredibly thankful for her, for helping me to get my permanent full time job. Thank you

Rebecca Godfrey
June 23, 2023
A massive thank you to Archie who was amazing - she was so helpful from start to finish and the prep before the interview was just what I needed. Thank you so much ..

Savita Gopal
May 23, 2023

Saniha secured me a role and she went the extra mile. Was extremely friendly, supportive and did not treat me like just a number. I was very satisfied with their help and would highly recommend.

Naomi Ade
May 23, 2023

I received exceptionally professional and sterling service from Owen Reed. Isabela and Archie were especially instrumental in securing me a new role within just 4 short weeks! They proactively guided and supported me with job ideas, interview preparation and feedback. They have been a joy to liaise with and I greatly appreciate their time and efforts. I thoroughly recommend them.

Simone Ankle
May 23, 2023

“I would highly recommend recruitment Owen Reed. Fantastic professional service very quick response to my application and they updating me with every stage of the process. Especially Archie she was amazing helpful I was received full support from Archie. Everyone is very friendly professional in the office. I am just about to start a great new role thanks to their fantastic services.” “I would highly recommend Owen Reed to all my family and friends. Owen Reed the best recruitment ever ! Thank you Archie and Isabela

Magdalena P
May 23, 2023
I've known Archie for 18 months now. In one word, she is phenomenal! Not only is Archie a go-getter, she is full of energy and enthusiasm and she will go all out for you. She is also very caring and I always felt in good hands from start to finish. Archie has placed me in a job and I'm super excited to see where that takes me. This is my opportunity of publicly saying: "Archie, you are amazing - thank you so much for your dedication and your hard work". Kindest regards, Francoise

Francoise Liship
April 23, 2023

I am so grateful to the Owen Reed recruitment consultants but especially to Archana Somasegaran for being the incredible person she is! Archie worked so hard to help me secure my new and exciting role with and incredible Law firm in London. She was consistent with her communication and specific with her tips throughout the entire process. I would like to reiterate, it has been less than a month since I joined Owen Reed and within 2 or 3 days of talking with Archie, I have been hired for this amazing new role. It is quite clear why Owen Reed are the best recruiters in London! Once more, I would like to thank Archie for her incredible help and support. I couldn’t have done it without her. I wouldn’t hesitate to recommend Owen Reed to any of my friends and family looking for a legal role!

Esther Olukoga
April 23, 2023

A massive thank you to Archie!!! Talk about someone who is constantly fighting your corner and is genuinely invested in finding that perfect role. Archie made me feel like I was her most important candidate, coaching me for interviews and building up my confidence as she constantly demonstrated her absolute belief in me. Archie you haven’t been at OR that long but I think they have found a great asset in you. I have formed a great bond with you. You are so easy to talk to and made me feel comfortable and confident at all times. Archie I can’t thank you enough for your support and help in landing me my perfect role!!!! I 100 million percentage recommend you to anyone who is out there wondering what their next role will be

Vanessa Stewart
April 23, 2023

Just wanted to say a Massive thank you to Archie(ana) she has supported me in finally getting my dream job!!She walked me through the entire process ,even spent time extra time ensuring i was interview ready.I will forever be grateful to her and the entire team at Owen Reed.

Alice Lubinga
April 23, 2023
A big thank you to the fantastic team at Owen Reed for helping me to secure a new role recently. I have been dealing with Anna, Archie and Rachel and they have all been so supportive, friendly and helpful, particularly around interview prep and understanding the roles I was put forward for. Would definitely recommend!! Thank you!

Troy Connors
March 23, 2023

I've used Owen Reed successfully in the past, and again very recently, leading to being offered a new role in the space of a couple of weeks. Archie helped find my latest role and I cannot thank her enough! Archie is very friendly and her enthusiasm in wanting to help find your ideal role is really encouraging and helps boost your confidence throughout the process. She is very supportive and listened to exactly what I wanted, found exactly that, and assisted thoroughly with interview preparation etc. Thank you so much Archie!! :)

Megan
March 23, 2023

Great service from Owen Reed team. Rachel and Archie were very helpful and eventually helped me to get the right role quite quickly. Great communication and effort from everyone here.

Aurea Romain
March 23, 2023

I cannot thank Archie enough! She was amazing and was there for me every step of the way, with guidance, confidence boosting and also caring and understanding, she pushed me to believe in myself more and her interview prep and tips were invaluable! She found me a new role within 3 weeks! Archie even called me on the morning of starting my new role to wish me luck, she truly has the personal touch. Thanks Archie, you are a superstar!

Sarah Keating
March 23, 2023