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Owen Reed Legal Recruitment

Executive Assistant - Entertainment & Media 

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Owen Reed Legal Recruitment

Executive Assistant - Entertainment & Media

  • Permanent
  • London
  • 42,000 USD / Year
  • Salary: £42,000

Website Owen Reed

Legal’s our bag

Owen Reed are recruiting for an Executive Assistant (EA) to join the Entertainment & Media team.

Overall purpose of role    To provide a high quality, comprehensive EA service to fee earners in the practice

Salary            £40,000-£42,000

Contract Type (Perm)    Permanent

DESCRIPTION

Key Responsibilities

Meetings and Travel Management

• Manage fee earners’ calendars

• Arrange conference calls, meetings, VCs, catering

• Coordinate all travel arrangements, including taxis, accommodation and expense forms as appropriate

•  Prepare and collate papers ahead of meetings

Administration

• Deal with incoming and outgoing mail

• Monitor emails promptly as required and forward/action as necessary

• Establish and maintain effective and accurate filing systems (both hard copy and electronic)

• Assist in opening new clients and matters as required

Customer Service

• Deal with internal and client calls in a timely, confident, helpful and polite manner, passing on accurate messages promptly and actioning where necessary manner

• Keep client contact details as up to date as possible

Document Production & Technical skills

• Produce, format and edit legal documents efficiently and accurately sourced through digital dictation, hard copy and audio

• Prepare PowerPoint presentations and Excel spreadsheets

• Draft simple correspondence

• Undertake photocopying, scanning and faxing

Teamwork

• Attend training courses as required

• Attend EA meetings as required to keep up to date with firmwide procedures, current issues and add value to the secretarial practice

• Contribute to the team being proactive and helpful to colleagues and other fee earners by providing assistance during busy periods and covering for other fee earners in colleague’s absence

• Effectively manage and prioritise work

Billing

• Assist in monitoring the billing process as required

• Assist in preparation of bill narratives and draft cost details as required

• Raise, monitor and issue appropriate cheques for clients or third parties as required

• Record time for fee earners in their absence or as required

KEY SKILLS, ATTRIBUTES AND EXPERIENCE:

Skills

• Strong PA skills

• Excellent communication and interpersonal skills

• Extensive organisational skills and attention to detail

• Able to manage pressure and conflicting demands on time

• A committed team player

• Proactive and enthusiastic

• Commercially aware

Practical Experience/Academic Qualifications

Minimum of 5 GCSEs or equivalent including English and/or a minimum of 2 years’ secretarial/EA experience in a corporate/professional services environment

Office Skills

• High level of proficiency with Microsoft Office specifically:

• Word and Outlook

• Some knowledge of Powerpoint and Excel

• Typing speed of at least 60 wpm

Clients/Customers

Customer Service – provides high quality and timely customer service

Innovation & Improvement - Acts on ways  to add value to the team and Firm

Business Skills

Thinking & Planning – is highly organised and thoughtful in his/her approach to work

Judgement & Professionalism – demonstrates appropriate workplace behaviour

Communication –communicates effectively orally and in writing

Citizenship

Teamwork & Collaboration – maintains good relationships with co-workers

Developing Self & Others – addresses own developments needs and assists others to develop

Functional Skills

Ability to understands the organizational structure of the Firm including office locations, roles and responsibilities of key people and firm strategy

Able to utilise accounting, operational and administrative applications as relevant to area of responsibility

Able to understand legal industry requirements and guidelines as relevant to role

Can identify and classify legal documents, and organise and file them according to standard firm practice

Able to file documents electronically with third parties

Ability to maintain accurate court information regarding local rules and procedures for the different courts and jurisdictions serviced

Can understand the basic terminology and transactions of applicable practice area and clients

Able to understand the client engagement process and ensure compliance of time and expense reporting requirements.

To apply for this job email your details to nat@owenreed.co.uk

Owen Reed Legal Recruitment

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Google reviews

  • I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.

    thumb Julie Macklin-Carr
    July 4, 2022

    Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!

    thumb John & Louise Humphrey
    June 30, 2022

    Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.

    thumb Daaen
    June 28, 2022
  • Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝

    thumb Aidan Hall
    June 21, 2022

    Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!

    thumb Sasha Lewin
    June 14, 2022

    I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!

    thumb Dee Dee
    June 7, 2022