| You will ensure day to day management of all Facilities requirements are met. To assist on storage, maintenance and archiving of deeds/wills and probate files, using a computerised database system. To assist the Facilities Supervisor with H&S requirements including new starter inductions and maintenance of records. Cover and support will be required at certain times in our other offices.
Key Responsibilities
- Cover mail room duties on a daily basis
- Provide support to all internal clients regarding stationery and other miscellaneous requests as and when required
- Providing reprographics support for all departments on request
- Ordering of stationery, lighting, cash & carry consumables
- Investigate and respond accordingly to any reports of breakdowns or faults. Contacting & arranging maintenance/repair of services where required
- Oversee cleaning standards, liaise with company if issues
- Assist the Facilities Supervisor in the procurement of consumables, non consumable and general services for all our offices
- Act as representative when sourcing/agreeing new contracts
- Assist in planning & execution of office moves within agreed timeframes
- Manage storeroom, control of rubbish/recycling and kitchen standards
- Complete H&S inductions for new members of staff ensuring accurate records are kept, supported by the H&S Co-ordinator
- Travel to other offices to cover
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