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Owen Reed Legal Recruitment

Facilities Manager 

Apply nowOwen Reed Legal Recruitment
Owen Reed Legal Recruitment

Facilities Manager

Website Owen Reed

Legal’s our bag

Owen Reed are seeking an experienced and highly motivated Facilities Manager to oversee the delivery of all office services whilst managing all planned and reactive works to ensure the premises
are safe, well maintained and operate in compliance with all relevant regulations. The role will
include line management of the Facilities Assistant, General Office team and Records

Your main responsibilities will include:

  • Responsibility for the facilities helpdesk service and query resolution including liaising
    with building management and external contractors, keeping internal records up to date
    and ensuring all issues are followed up to a satisfactory resolution.
  • Ensuring all contractors and suppliers provide a cost effective and high-quality service, in
    accordance with their contractual terms and undertaking tender processes where
  • Ensuring all pre-planned contractor works are undertaken in accordance with in-house
    and building management processes from arranging bookings through to tasks
    completion, with appropriate documentation supplied as required.
  • Ensuring all reactive works are undertaken in accordance with in-house and building
    management processes, which may include attendance out of hours at short notice, with
    any business critical issues being reported to the Head of Business Services.
  • Ensuring all joiner and leaver tasks are completed, including attending partner
    onboarding and exit meetings and conducting new joiner inductions.
  • Ensuring the office environment is effective for agile working, to include operation of the
    desk booking system, locker provision and supporting the clear desk policy.
  • Contributing to environmental initiatives and attend quarterly meetings to review
    progress on objectives towards meeting our Net Zero 2030 target.
  • Collaborating and communicating effectively at all levels of the business via in-person
    and online communications including responsibility for updating the Facilities intranet
  • Acting as project manager, under the direction of the Head of Business Services, on all
    facilities projects. To include preparation of project plan and timeline, obtaining costings
    in accordance with budget, liaising with contractors throughout and ensuring timely,
    accurate delivery of the programme with comms issued to staff as appropriate.
    Responsibility for managing the Facilities Assistant, the Records Assistant, and the
    General Office team and undertaking all required performance reviews.

Ensure Health and Safety Compliance in relation to:

  • Compliance of the number of fire marshals, first aiders, DSE assessors and arranging
    training where required for these roles as well as manual handling given to new joiners.
  • Performing the role of fire marshal and acting as a fire co-ordinator during evacuations.
  • Being a member of the Command Centre Team during business continuity events.
  • Performing the role of DSE assessor in relation to new joiners and when receiving
    referrals from HR.
  • Ensuring all health and safety records are accurate and up to date. To include
    undertaking or engaging external assessors to undertake risk assessments as required,
    arrange for any follow-up actions to be completed promptly, as well as obtaining
    documentation from the building management company on their works which impact
    our demise.

Ensure the office is secure by:

  • Providing feedback to the building management company on any security issues or
    concerns relating to the common areas or building reception.
  • Ensuring the access control system operates correctly, is always up to date, and that
    periodic audits are undertaken.
  • Taking responsibility for all arrangements regarding upgrades to access control
    equipment and security processes arising from changes in protocols in both the landlord
    and tenant areas. Ensure all internal processes are communicated to staff promptly.

Our ideal candidate will have the following:

  • WFM Qualification
  • IOSH Qualification
  • Fire Marshall training completed within the last 3 years
  • First aid training completed within the last 3 years
  • DSE Assessor training within the last 2 years
  • A focus on client needs
  • A high standard of written and verbal communication
  • People Management/Supervision Experience
  • Experience in managing tenant demised areas within a multi-occupancy building
  • Records management experience including compliance with GDPR
  • Refurbishment project experience within an agile working environment

To apply for this job email your details to

Owen Reed Legal Recruitment

Upload your CV

Google reviews

  • I used Saniha and she was absolutely great! So friendly and helpful!

    Jessica Bellamy Avatar Jessica Bellamy
    July 17, 2023

    I am extremely appreciative of the Owen Reed recruitment consultants, but Saniha in particular for being the amazing person she is! Saniha put forth a lot of effort to help me land my brand-new exciting role. Throughout the entire process, she was consistent in her communication, really detailed in her advice and super supportive! The reason Owen Reed are the top recruiters in London is rather obvious. I want to express gratitude to Saniha once more for all of her assistance and support. Without her, I would not have been able to secure this exciting new position. I would 100% recommend Owen Reed to any of my friends or family who are seeking a new legal position! :)

    Olivia Desuza-Bates Avatar Olivia Desuza-Bates
    July 16, 2023

    I received first a call from Rachel who asked me what type of job I was looking for. Later on she sent me an application form and she added my cv on their system. On 12 April Isabella sent me a job application by email and I applied for an Admin Assistant role. Isabella was brilliant and so professional. She was my first point of contact, advising me all the way through. Archie also help me on my interview questions. I finally got the job. A big thank you for the team who were I will say the best recruitment agency. They are real people doing a job they like and they know inside out. On my first day at work, she called me to know how I was. Well done. Amazing agency!

    Zahia Avatar Zahia
    July 2, 2023

    I had such a great experience with Archie she was incredibly helpful and get me updated throughout my time with Owen Reed, I am incredibly thankful for her, for helping me to get my permanent full time job. Thank you

    Rebecca Godfrey Avatar Rebecca Godfrey
    June 23, 2023
  • A massive thank you to Archie who was amazing - she was so helpful from start to finish and the prep before the interview was just what I needed. Thank you so much ..

    Savita Gopal Avatar Savita Gopal
    May 23, 2023

    Saniha secured me a role and she went the extra mile. Was extremely friendly, supportive and did not treat me like just a number. I was very satisfied with their help and would highly recommend.

    Naomi Ade Avatar Naomi Ade
    May 23, 2023

    I received exceptionally professional and sterling service from Owen Reed. Isabela and Archie were especially instrumental in securing me a new role within just 4 short weeks! They proactively guided and supported me with job ideas, interview preparation and feedback. They have been a joy to liaise with and I greatly appreciate their time and efforts. I thoroughly recommend them.

    Simone Ankle Avatar Simone Ankle
    May 23, 2023

    “I would highly recommend recruitment Owen Reed. Fantastic professional service very quick response to my application and they updating me with every stage of the process. Especially Archie she was amazing helpful I was received full support from Archie. Everyone is very friendly professional in the office. I am just about to start a great new role thanks to their fantastic services.” “I would highly recommend Owen Reed to all my family and friends. Owen Reed the best recruitment ever ! Thank you Archie and Isabela

    Magdalena P Avatar Magdalena P
    May 23, 2023
  • I've known Archie for 18 months now. In one word, she is phenomenal! Not only is Archie a go-getter, she is full of energy and enthusiasm and she will go all out for you. She is also very caring and I always felt in good hands from start to finish. Archie has placed me in a job and I'm super excited to see where that takes me. This is my opportunity of publicly saying: "Archie, you are amazing - thank you so much for your dedication and your hard work". Kindest regards, Francoise

    Francoise Liship Avatar Francoise Liship
    April 23, 2023

    I am so grateful to the Owen Reed recruitment consultants but especially to Archana Somasegaran for being the incredible person she is! Archie worked so hard to help me secure my new and exciting role with and incredible Law firm in London. She was consistent with her communication and specific with her tips throughout the entire process. I would like to reiterate, it has been less than a month since I joined Owen Reed and within 2 or 3 days of talking with Archie, I have been hired for this amazing new role. It is quite clear why Owen Reed are the best recruiters in London! Once more, I would like to thank Archie for her incredible help and support. I couldn’t have done it without her. I wouldn’t hesitate to recommend Owen Reed to any of my friends and family looking for a legal role!

    Esther Olukoga Avatar Esther Olukoga
    April 23, 2023

    A massive thank you to Archie!!! Talk about someone who is constantly fighting your corner and is genuinely invested in finding that perfect role. Archie made me feel like I was her most important candidate, coaching me for interviews and building up my confidence as she constantly demonstrated her absolute belief in me. Archie you haven’t been at OR that long but I think they have found a great asset in you. I have formed a great bond with you. You are so easy to talk to and made me feel comfortable and confident at all times. Archie I can’t thank you enough for your support and help in landing me my perfect role!!!! I 100 million percentage recommend you to anyone who is out there wondering what their next role will be

    Vanessa Stewart Avatar Vanessa Stewart
    April 23, 2023

    Just wanted to say a Massive thank you to Archie(ana) she has supported me in finally getting my dream job!!She walked me through the entire process ,even spent time extra time ensuring i was interview ready.I will forever be grateful to her and the entire team at Owen Reed.

    Alice Lubinga Avatar Alice Lubinga
    April 23, 2023
  • A big thank you to the fantastic team at Owen Reed for helping me to secure a new role recently. I have been dealing with Anna, Archie and Rachel and they have all been so supportive, friendly and helpful, particularly around interview prep and understanding the roles I was put forward for. Would definitely recommend!! Thank you!

    Troy Connors Avatar Troy Connors
    March 23, 2023

    I've used Owen Reed successfully in the past, and again very recently, leading to being offered a new role in the space of a couple of weeks. Archie helped find my latest role and I cannot thank her enough! Archie is very friendly and her enthusiasm in wanting to help find your ideal role is really encouraging and helps boost your confidence throughout the process. She is very supportive and listened to exactly what I wanted, found exactly that, and assisted thoroughly with interview preparation etc. Thank you so much Archie!! :)

    Megan Avatar Megan
    March 23, 2023

    Great service from Owen Reed team. Rachel and Archie were very helpful and eventually helped me to get the right role quite quickly. Great communication and effort from everyone here.

    Aurea Romain Avatar Aurea Romain
    March 23, 2023

    I cannot thank Archie enough! She was amazing and was there for me every step of the way, with guidance, confidence boosting and also caring and understanding, she pushed me to believe in myself more and her interview prep and tips were invaluable! She found me a new role within 3 weeks! Archie even called me on the morning of starting my new role to wish me luck, she truly has the personal touch. Thanks Archie, you are a superstar!

    Sarah Keating Avatar Sarah Keating
    March 23, 2023