Facilities Manager

Owen Reed are recruiting for a Facilities Manager to join a top London Law firm.  The Facilities Manager will report to the Director of Operations. 

This role of Facilities Manager is highly client focused, dealing with both internal and external clients. The Facilities Manager will be expected to provide the hard services support necessary to keep all the offices operational. The structure splits the role between hard and soft services and you will work jointly with our Operations Manager for Soft Services for all UK offices.

Responsibilities of the Facilities Manager:
Monitor work conducted/service provided by suppliers
Manage suppliers to ensure effective, safe and compliant delivery of all M&E related services including life safety systems, lifts and cradles and public health systems
Develop, agree and manage capital replacement programmes
Ensure compliance with current statutory legislation in respect of H&S and the environment
Ensure security and emergency procedures are robust and adhered to at all times
Prepare, monitor and reconcile budgets
Measure and report on supplier performance against agreed SLA’s
Work effectively with a range of specialist consultants to deliver agreed outcomes
Regularly review contracts and re-tender and award when necessary
Regularly visit the national offices and liaise and assist the Operations Manager in each to maintain their buildings with your guidance
Flexible approach to workload and unplanned changes to working hours
Take an active role in an emergency
Take an active role in Business Continuity Plans for all offices
Deputise for the others in the facilities team in their absence

Previous experience in a similar role
Understanding of commercial leases and the landlord and tenant relationship
Good understanding of budgets and accounting principles
Management of in-house staff and supplier staff
Management of supplier relationships
Good health and safety and environmental knowledge
Good mechanical and electrical service knowledge
Experience managing a building in excess of 100,000 sq.ft.
Experience in landlord managed sites
IT literate with experience with facilities software for access security systems, CCTV and CAD

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