HR Team Coordinator

Owen Reed are recruiting for a HR Team Coordinator to join a law firm in the West End.  

The HR Team Coordinator will report to the Head of HR and HR Manager.  The HR Team Coordinator will form part of a team of 6 HR professionals. This role requires exceptional secretarial and organisational skills together with the ability to seamlessly manage all elements of workflow, demonstrating initiative, enthusiasm and professionalism. 

• Drafting Watercooler announcements for weekly firm newsletter
• Layout and design of bi-monthly wellbeing newsletter
• Organise 1:1 Pension Meetings with the pension and benefits provider
• Organise mortgage brokers to be on site as and when needed
• Organise monthly communication on site-confidential counselling sessions
• Produce in PowerPoint HR presentations
• Updating documentation for employee movements 
• Responding to mortgage, tenancy and staff references for signatures by HR Managers/Head of HR
• Deal with HR post, updating holiday chart and maintaining stationery and printer consumables
• Processing of eye care subsidy
• Organise annual flu jabs for the firm
• Organise and issue maternity and wedding vouchers
• Updating staff directory
• General HR Administration e.g. ordering of flowers, gift vouchers, taxis
• Organise Firm’s reading scheme and choir
• Processing of all HR invoices
• Back-up for Temp Inductions if no one else is available
• Preparation of Induction Packs for Joiners
• Updating annually re additional annual leave requests and holiday carry over
• GDPR archiving on an annual basis
• Monthly payroll – organising payslips to be distributed and if applicable sent to personnel by post
• Scan P45s and place them in the HR Team/Leaver folder.
• To prepare all offer letters and schedules to contract of employment for all staff joining the firm
• To administer the Vero screening process and DBS checks for professional staff
• To ensure all employment documentation is returned
• To prepare all leaver confirmation letters and administer the leaver process.
• Assisting with training contract offer paperwork and vacation scheme offer letters
• Preparing and distributing partner packs for assessment days and second round interviews
• Organising vacation scheme and training contract application forms for sifting
• Logging open day application forms
• Processing travel expense forms for open days, assessment days, interviews and the vacation scheme
• Name badges for open days and assessment days
• General assistance on open days and assessment days as and when required (e.g. photos on registration and population of feedback form with photos)

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