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Owen Reed Legal Recruitment

Information Governance Analyst 

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Owen Reed Legal Recruitment

Information Governance Analyst

Website Owen Reed

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Owen Reed is looking to recruit a Information Governance Analyst to join a top law firm in London.

Under the direction of the Information Governance Manager, the Information Governance Analyst will be responsible for implementing, maintaining, and supporting the department’s strategy through adherence to policies, standards, principles, and procedures in alignment with the Firm’s initiatives.

This position will support other Information Governance efforts including executing performance objectives, recommending acceptable performance levels, collaborating on projects with other departments throughout the firm, and providing guidance to ensure compliance with legal, regulatory, and operational requirements and standard operating procedures.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation. Personnel in this role must be able to perform these essential primary job duties unassisted or with some reasonable direction.  While this position will be assigned specific duties, these may change based on overall needs.

  • Independently prioritize & accomplish multiple tasks in a fast-paced, deadline driven and detail-oriented work environment.
  • Implement and support Information Governance policies to ensure compliance with the firm’s legal obligations, operational requirements, and risks. Provide guidance and training to attorneys and staff as necessary.
  • Ability to identify and present solutions to support the Firm’s objective of reducing the use/creation of physical hardcopy files.
  • Coordinate and/or perform scanning activities to ensure projects are completed timely and accurately.
  • Independently execute and coordinate Information Governance procedures for the collection, review, and release of electronic and physical records necessary to comply with client records transfer requests.
  • Coordinate and execute records collection and disposition processes related to attorney and staff departures.
  • Ability to process and/or coordinate both physical and electronic records received through the onboarding of lateral attorneys or the transfer of incoming client files.
  • Coordinate and/or perform routine audits of physical record inventories.
  • Execute and coordinate processes for physical and electronic records disposition, in response to court-ordered document destruction or implementation of firm retention policies.
  • Collaborate with the firm’s Legal Hold Counsel to ensure compliance with all legal hold processes, such as, collections, terminations, and preservation orders.
  • Conduct analysis to advise on best practices for data management.
  • Ability to generate, analyze, organize, and interpret reports by utilizing data accessible via Records Information Management software and other firm systems/reporting tools.
  • Ability to oversee projects and delegate tasks to Information Governance Specialists and other firm personnel as necessary.
  • Be present at work during regularly scheduled working hours and as needed in the position, consistent with the Firm’s attendance expectations.

SPECIFIC SKILLS REQUIRED

  • Strong written and oral communication skills.
  • Strong interpersonal and collaborative skills.
  • Ability to work well with others on a team.
  • Experience with records management systems and document management systems.
  • Proficiency with Microsoft software specifically, Outlook, Word, PowerPoint and Excel.
  • Experience with cloud collaboration systems such as Google G-Suite and Microsoft Office 365 to evaluate use of these environments, provide reporting on space content, and assist with content management.
  • Experience utilizing records management software and document management systems.
  • Experience with SFTP/FTP sites and encryption technology.
  • Knowledge of industry best practices and information governance.
  • Experience importing/exporting data to and from document management systems.
  • Ability to exercise discretion and maintain confidentiality of firm records and information.
  • Ability to work outside of normal working hours when necessary to meet the demands and needs of the firm.

SPECIFIC SKILLS PREFERRED

  • Experience complying with data residency and data transfer restrictions within a global organization.
  • Experience with workflow management applications such as Service Now.
  • Experience working with structured, semi-structured, and unstructured data.
  • Experience with the utilization of network file shares to organize data in compliance with Information Governance policies.
  • Ability to script in PowerShell or Python.

EDUCATION AND EXPERIENCE

  • Bachelor’s degree in Business Administration, Computer Sciences, Information Management, or related field.
  • Five (5) years of work experience in legal Records Management, Information Governance or Data Management.
  • Professional Certifications in areas related to Information Governance and/or Privacy not required but preferred (e.g., Information Governance Professional (IGP), Electronic Records Management (ERM), Certified Records Manager (CRM), Enterprise Content Management (ECM), Certified Information Privacy Professional (CIPP/EU).

 

LEVEL OF SUPERVISION

  • This position needs general supervision.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

  • No formal supervisory or functional management responsibility required.
  • JUDGMENT AND IMPACT OF DECISIONS
  • The effect of this position’s judgment and decisions impacts the individual employee, the Information Governance Department, and the Firm as an organization.

TRAVEL

  • Must be willing and able to travel as necessary.

PHYSICAL DEMANDS

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to reach with hands and arms.  The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORKING CONDITIONS/ENVIRONMENT

  • Will work in a standard office environment with frequent usage of standard office equipment; including, but not limited to a personal computer, copy/fax machine, and telephone.  Overtime hours or hours beyond normal business hours may be required to meet deadlines and ensure timely completion of deliverables.

To apply for this job email your details to nat@owenreed.co.uk

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