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Owen Reed Legal Recruitment

Legal Assistant - Private Client 

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Owen Reed Legal Recruitment

Legal Assistant - Private Client

  • London
  • 29,000 USD / Year
  • Salary: £29,000

Website Owen Reed

Legal’s our bag

Owen Reed are looking to recruit  a Legal Assistant to join our Private Client team in Bath. You will provide an efficient and effective administrative support to the team in which you work, enabling the team to function effectively and achieve its objectives. To ensure that work done by the team complies with internal quality standards and external requirements.

Key Responsibilities

Personalised Client Service

  • Manage an administrative workload under the guidance of fee earners
  • Provide administrative support to fee earners including file-opening, telephone management, document production (incl. audio-typing, managing voice recognition procedures and outsourcing providers), filing / archiving, photocopying, email management, online portal management and dealing with post
  • Draft documents and bills, under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions
  • Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, liaising with the court, completing relevant forms and processing monies
  • Assist with corresponding with clients as required through telephone, email, letter and face to face
  • Providing excellent client service at all times and adhere to the firms Client Experience (CX) principles
  • Learn firm policies and business processes, ensuring compliance particularly with regard to confidentiality, security data protection and file retention and destruction requirements
  • Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering. Audit files with the department to ensure files comply with risk management policies and procedures
  • Assist in dealing with new enquiries for the department

Sustainable Growth

  • Provide administrative support for business development and marketing activities including booking facilities and refreshments, preparing presentation materials and associated marketing documentation
  • Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients. Act as a super user for the system
  • Support fee-earners by acting as a point of contact for 3rd parties (such as agents, referrers, experts and other solicitors), responding to enquiries and building a good rapport
  • Act as an ambassador for the firm at all times

Dynamic Culture

  • Build relationships with the team and clients based on trust
  • Work closely with members of the team to ensure work is done to the best it can be
  • Be open to and look for new ways of working
  • Coordinate team activities such as meetings, training or social activities

Financial & Operational Excellence

  • Make effective use of the relevant firm IT systems, working efficiently and streamlining processes where possible
  • Input into procedural changes, making suggestions for improvement and efficiencies. Take ownership of small projects where appropriate

Skills, Experience and Attributes

  • Previous experience within a Legal Assistant or Administrative role
  • Excellent organisation capability with the ability to effectively prioritise
  • Solid understanding of Microsoft Office suite and other relevant IT platforms
  • Strong written communication skills
  • Demonstrate a good understanding of client relationship management

To apply for this job email your details to nat@owenreed.co.uk

Owen Reed Legal Recruitment

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Google reviews

  • I used Saniha and she was absolutely great! So friendly and helpful!

    Jessica Bellamy Avatar Jessica Bellamy
    July 17, 2023

    I am extremely appreciative of the Owen Reed recruitment consultants, but Saniha in particular for being the amazing person she is! Saniha put forth a lot of effort to help me land my brand-new exciting role. Throughout the entire process, she was consistent in her communication, really detailed in her advice and super supportive! The reason Owen Reed are the top recruiters in London is rather obvious. I want to express gratitude to Saniha once more for all of her assistance and support. Without her, I would not have been able to secure this exciting new position. I would 100% recommend Owen Reed to any of my friends or family who are seeking a new legal position! :)

    Olivia Desuza-Bates Avatar Olivia Desuza-Bates
    July 16, 2023

    I received first a call from Rachel who asked me what type of job I was looking for. Later on she sent me an application form and she added my cv on their system. On 12 April Isabella sent me a job application by email and I applied for an Admin Assistant role. Isabella was brilliant and so professional. She was my first point of contact, advising me all the way through. Archie also help me on my interview questions. I finally got the job. A big thank you for the team who were I will say the best recruitment agency. They are real people doing a job they like and they know inside out. On my first day at work, she called me to know how I was. Well done. Amazing agency!

    Zahia Avatar Zahia
    July 2, 2023

    I had such a great experience with Archie she was incredibly helpful and get me updated throughout my time with Owen Reed, I am incredibly thankful for her, for helping me to get my permanent full time job. Thank you

    Rebecca Godfrey Avatar Rebecca Godfrey
    June 23, 2023
  • A massive thank you to Archie who was amazing - she was so helpful from start to finish and the prep before the interview was just what I needed. Thank you so much ..

    Savita Gopal Avatar Savita Gopal
    May 23, 2023

    Saniha secured me a role and she went the extra mile. Was extremely friendly, supportive and did not treat me like just a number. I was very satisfied with their help and would highly recommend.

    Naomi Ade Avatar Naomi Ade
    May 23, 2023

    I received exceptionally professional and sterling service from Owen Reed. Isabela and Archie were especially instrumental in securing me a new role within just 4 short weeks! They proactively guided and supported me with job ideas, interview preparation and feedback. They have been a joy to liaise with and I greatly appreciate their time and efforts. I thoroughly recommend them.

    Simone Ankle Avatar Simone Ankle
    May 23, 2023

    “I would highly recommend recruitment Owen Reed. Fantastic professional service very quick response to my application and they updating me with every stage of the process. Especially Archie she was amazing helpful I was received full support from Archie. Everyone is very friendly professional in the office. I am just about to start a great new role thanks to their fantastic services.” “I would highly recommend Owen Reed to all my family and friends. Owen Reed the best recruitment ever ! Thank you Archie and Isabela

    Magdalena P Avatar Magdalena P
    May 23, 2023
  • I've known Archie for 18 months now. In one word, she is phenomenal! Not only is Archie a go-getter, she is full of energy and enthusiasm and she will go all out for you. She is also very caring and I always felt in good hands from start to finish. Archie has placed me in a job and I'm super excited to see where that takes me. This is my opportunity of publicly saying: "Archie, you are amazing - thank you so much for your dedication and your hard work". Kindest regards, Francoise

    Francoise Liship Avatar Francoise Liship
    April 23, 2023

    I am so grateful to the Owen Reed recruitment consultants but especially to Archana Somasegaran for being the incredible person she is! Archie worked so hard to help me secure my new and exciting role with and incredible Law firm in London. She was consistent with her communication and specific with her tips throughout the entire process. I would like to reiterate, it has been less than a month since I joined Owen Reed and within 2 or 3 days of talking with Archie, I have been hired for this amazing new role. It is quite clear why Owen Reed are the best recruiters in London! Once more, I would like to thank Archie for her incredible help and support. I couldn’t have done it without her. I wouldn’t hesitate to recommend Owen Reed to any of my friends and family looking for a legal role!

    Esther Olukoga Avatar Esther Olukoga
    April 23, 2023

    A massive thank you to Archie!!! Talk about someone who is constantly fighting your corner and is genuinely invested in finding that perfect role. Archie made me feel like I was her most important candidate, coaching me for interviews and building up my confidence as she constantly demonstrated her absolute belief in me. Archie you haven’t been at OR that long but I think they have found a great asset in you. I have formed a great bond with you. You are so easy to talk to and made me feel comfortable and confident at all times. Archie I can’t thank you enough for your support and help in landing me my perfect role!!!! I 100 million percentage recommend you to anyone who is out there wondering what their next role will be

    Vanessa Stewart Avatar Vanessa Stewart
    April 23, 2023

    Just wanted to say a Massive thank you to Archie(ana) she has supported me in finally getting my dream job!!She walked me through the entire process ,even spent time extra time ensuring i was interview ready.I will forever be grateful to her and the entire team at Owen Reed.

    Alice Lubinga Avatar Alice Lubinga
    April 23, 2023
  • A big thank you to the fantastic team at Owen Reed for helping me to secure a new role recently. I have been dealing with Anna, Archie and Rachel and they have all been so supportive, friendly and helpful, particularly around interview prep and understanding the roles I was put forward for. Would definitely recommend!! Thank you!

    Troy Connors Avatar Troy Connors
    March 23, 2023

    I've used Owen Reed successfully in the past, and again very recently, leading to being offered a new role in the space of a couple of weeks. Archie helped find my latest role and I cannot thank her enough! Archie is very friendly and her enthusiasm in wanting to help find your ideal role is really encouraging and helps boost your confidence throughout the process. She is very supportive and listened to exactly what I wanted, found exactly that, and assisted thoroughly with interview preparation etc. Thank you so much Archie!! :)

    Megan Avatar Megan
    March 23, 2023

    Great service from Owen Reed team. Rachel and Archie were very helpful and eventually helped me to get the right role quite quickly. Great communication and effort from everyone here.

    Aurea Romain Avatar Aurea Romain
    March 23, 2023

    I cannot thank Archie enough! She was amazing and was there for me every step of the way, with guidance, confidence boosting and also caring and understanding, she pushed me to believe in myself more and her interview prep and tips were invaluable! She found me a new role within 3 weeks! Archie even called me on the morning of starting my new role to wish me luck, she truly has the personal touch. Thanks Archie, you are a superstar!

    Sarah Keating Avatar Sarah Keating
    March 23, 2023