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Owen Reed are recruiting for a Legal Personal Assistant to join a top law firm in London. The Legal Personal Assistant will report to the the Team Coordinator.
This is a fantastic opportunity to join our friendly and supportive Employment team on a temporary basis, providing first class professional PA support to a number of fee earners. This role will support fee earners to provide high-quality legal services to a very interesting client base. We handle the full range of contentious and non-contentious employment issues. Our clients include recognised names both nationally and internationally, particularly in the Financial
Services, Energy, Media, Retail & Leisure and professional services sectors.
The Employment team consists of three Partners, two Consultants and two Legal Directors who are supported by a team of Associates and a Solicitor.
The Legal PA will be an integral part of a busy department and will work principally for named fee-earners, but also as part of a the PA team. We're looking for an experienced Legal PA that can prioritise and delegate effectively, with good communication and organisation skills.
Proactively manage and maintain fee earner diaries, making appointments and co-ordinating internal and external client meetings including the booking of meeting rooms, video conference facilities, refreshments, restaurants, taxis etc.
Making travel arangements, producing detailed itineraries and ensuring expenses claims are completed.
Management of fee earners' inboxes when they are out of the office and monitoring and responding to post/emails, prioritising correspondence to enable fee earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails in to Filesite.
Responding and dealing with external or internal telephone calls and queries in a professional manner, taking clear and concise messages.
Manage the workflow to our Document Production Centre ensuring dictations and documents are submitted and returned in a timely manner.
Proof reading all work to ensure consistent accuracy and high standard.
Typing and drafting where appropriate.
Preparation of account forms e.g. Chaps payments.
Coordinate the end-to-end billing process and Elite 3E financial reporting; assisting fee earners by liaising with the billing team, producing the relevant documentation and reports, and prompting fee earners to complete all necessary paperwork etc.
Ensuring BD is fully informed of any BD activities and updating the schedules as required.
Small volume photocopying and scanning, file opening and closure, collating and indexing legal documentation.
Bundling – both electronic and hardcopy (copying; compiling; preparing an index; paginating).
Ensuring any paper filing required is kept up to date.
Undertaking research using the internet, databases etc.
Maintaining the stationery supplies and ensuring the areas are kept tidy.
Support to other PAs where required, especially during any absence.
Experience in a deadline-driven, high performing Employment team within private practice.
Good knowledge of Microsoft packages.
Excellent oral and written communication skills.
Excellent diary management, organisational and time management skills with an effective and professional telephone manner.
Excellent attention to detail with a client service orientated approach.
Displays discretion when dealing with sensitive information.
Proactive, flexible and self-motivated, a team worker.
Experience with BigHand, Elite 3E, iManage/FileSite would be advantageous.
To apply for this job email your details to firstname.lastname@example.org
I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.
Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!
Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.
Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝
Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!
I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!
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