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Owen Reed Legal Recruitment

Legal PA - Financial Regulation (12 month FTC) 

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Owen Reed Legal Recruitment

Legal PA - Financial Regulation (12 month FTC)

Website Owen Reed

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Owen Reed is looking to recruit  a  Legal PA - Financial Regulation (12 month FTC) to join a top law firm in London.
PURPOSE OF THE ROLE

To provide high quality, proactive and experienced PA support to partners and fee earners in the Financial Regulation team for a fixed period of 12 months.

DUTIES

  •  Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
  • Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
  • Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
  • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
  • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
  • Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role
  • Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
  •  Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

  •  Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
  • Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level
  • Willingness to work flexibly to meet client needs
  • High degree of competence in the use of Microsoft Office suite
  • Proven experience of exceptional client service
  •  Detail focussed and experience of working in a fast paced office environment
  • Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
  • Commitment to exceeding expectations and goals

To apply for this job email your details to nat@owenreed.co.uk

Owen Reed Legal Recruitment

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