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Owen Reed Legal Recruitment

Legal PA - One to One Support 

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Owen Reed Legal Recruitment

Legal PA - One to One Support

  • Permanent
  • London

Website Owen Reed

Legal’s our bag

Owen Reed are recruiting for a Legal Personal Assistant for One to One Support

Hours: 30 hours a week

The Support PA will move throughout the organisation supporting a employee with day to day task, key practice area knowledge of Litigation would be advantageous.

Individual PA Support will include:
•    Notetaking in group settings
•    Notetaking of instructions – If taken down by hand, email a digital copy
•    Speeding up click-heavy tasks – for example, updating a limitations tracker
•    Retrieving printed materials
•    Organising and finding hardcopy materials
•    Retrieving items from bag, putting headphones on to head, etc
•    Scanning receipts
General Duties will include:
•    Diary management / organising internal and external meetings - pro-actively checking and taking appropriate actions
•    Scanning / printing / creation of bundles
•    Opening files / new clients / fee estimates / client engagement letters
•    Time recording
•    Preparing and sending bills / Credit Control
•    Client residual balances and general financial hygiene
•    Email filing and management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence. In addition, drafting response e-mails as agreed with fee earners.
•    Expenses and Interaction management
•    Organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriate
•    Matter completions – sending / confirming receipt of test payments and transferring large funds from client account
•    Chambers submissions/Legal 500 preparations
•    Creation of pitch documents / placemats
•    Ideally proactively organising and preparing papers / agenda for same, dealing with room bookings, AV assistance etc.  Ensuring rooms are suitable for attendees.
•    Coordination of social events / training sessions
•    Excel skills for client reporting
•    Pro-actively delegate work to the relevant resource e.g Document Production team, Practice Administration or Concierge to ensure that PA time is maximised and the PA model is being followed
•    Organising conference with counsel meetings with multiple attendees
•    Compiling bundles
•    Setting up Extranet/Workshare files
•    File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
•    Organising conference calls on behalf of the fee earners in a timely fashion
•    Supporting and mentoring new members of the team as required
•    Any additional ad hoc tasks as required
•    Maintain CRM by updating InterAction and maintaining fee earner contact list
•    Be a role model and exemplify the firm's values
A bit about you
•    Previous experience of being a legal PA
•    Must possess organisation and prioritisation skills and good attention to detail
•    Calm under pressure
•    Must have a flexible approach
•    Must be able to communicate effectively and build good relationships with clients and staff within the firm
•    Team player
•    Must be a competent, fast and accurate typist
•    Must be competent at producing legal documents to a high standard
•    Must be competent at restyling simple documents into house styles or client styles
•    Professional telephone manner and the ability to accurately record and pass on messages
•    Sound technical skills in the following areas - Microsoft Office IT skills (Word, Excel, PowerPoint, Publisher, Outlook and Teams)
•    Minimum typing speed of 65 wpm with a good level of accuracy

To apply for this job email your details to nat@owenreed.co.uk

Owen Reed Legal Recruitment

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Google reviews

  • I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.

    thumb Julie Macklin-Carr
    July 4, 2022

    Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!

    thumb John & Louise Humphrey
    June 30, 2022

    Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.

    thumb Daaen
    June 28, 2022
  • Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝

    thumb Aidan Hall
    June 21, 2022

    Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!

    thumb Sasha Lewin
    June 14, 2022

    I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!

    thumb Dee Dee
    June 7, 2022