Legal PA – Risk Advisory Services/ Intellectual Property

Owen Reed are recruiting for a Legal PA to join a top London law firm.  The Legal PA will work within the Risk Advisory Services/ Intellectual Property department.

The Legal PA will provide proactive and professional Legal PA support to allocated group.

Key Responsibilities:
• Building and maintaining effective relationships with both internal and external clients and their teams 
• Actively contributing to client service initiatives in the group, including attending client events and seminars where required
• Liaising regularly  with lawyers to identify work commitments and prioritising your workload accordingly
• Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
• Proactive advance monitoring of lawyers’ diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
• Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in the Outlook diary
• Taking ownership of answering lawyers’ telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
• Screening, prioritising and dealing with lawyers’ incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate
• Management and co-ordination of lawyers’ e-mails
• Preparing presentation slides and materials for internal/external meetings and events
• Drafting short letters, memos or notes (non-legal content) in a literate and professional manner
• Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents
• Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos
• Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers, preparation of client engagement letters, collating all the relevant information required and maintaining client files on a day to day basis, including delegation of filing where required
• Undertaking regular reviews of files and papers for lawyers, checking account balances and liaising with lawyers to ensure that all files which are not current are archived and deeds are put in storage
• Organising events in conjunction with Business Development including logging responses into InterAction and attending events to meet and greet clients where necessary
• Undertaking research on clients, potential clients and new business initiatives or opportunities, including putting together briefing packs as and when required
• Collating information for preparation of regular client updates or reports as and when required
• Attending internal client or project meetings to take notes and assisting with action points if required
• Support lawyers with the production and maintenance of plans using our pricing and project management tools
• Assisting lawyers with the billing process, agreeing in advance dates for billing, delegating requisition of pre-bills, drafting narratives and covering letters and putting paperwork in front of lawyer for sign off

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