Legal PA to Head of Energy, Partner & Team

Owen Reed are recruiting for a Legal PA to join a top Law firm in London.  The Legal PA will work within the Energy team.

The Legal PA will provide support to the Head of Energy & International and Partner along with several fee earners within the Energy & International team. 

The Legal PA will provide proactive and professional PA support to the Energy & International team within the Risk Advisory Services Group. 

Key Responsibilities:
Excellent service to our clients
Building and maintaining effective relationships with clients and their teams and developing knowledge of the Group’s clients and their business
Actively contributing to client service initiatives in the group, including attending client events and seminars where required
Liaising regularly with lawyers to identify lawyers’ work commitments and prioritising your workload accordingly
Diary management for the senior lawyers including arranging meetings and appointments for lawyers, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments.
Proactive advance monitoring of lawyers’ diaries, reminding lawyers of diary commitments and taking responsibility for ensuring that lawyers have all supporting paperwork and necessary information for each meeting or appointment
Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in their Outlook calendar
Liaising with support departments to resolve problems on lawyers’ behalf and taking ownership of the issue, following up where appropriate
Taking ownership of answering lawyers’ telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response
Management and co-ordination of lawyers’ e-mails, including electronic filing and printing
Preparing presentation slides and materials for internal/external meetings and seminars
Drafting short letters, memos or notes (non legal content) in a literate and professional manner
Managing production of documents (produced in-house and externally).
Managing audio typing, drafting correspondence, producing documents/letters/e-mails and memos.
Opening client files, including completing conflict searches and money laundering checks in conjunction with lawyers, preparation of client engagement letters, collating all the relevant information required and maintaining client files on a day to day basis, including filing where required.
Organising client events/seminars in conjunction with business development including logging responses into Interaction and attending events to meet and greet clients where necessary
Undertaking research on clients, potential clients and new business initiatives or opportunities, including putting together briefing packs as and when required
Collating information for preparation of regular client updates or reports as and when required, including subscribing to relevant alerts in Interaction and maintenance of general client information
Assisting lawyers with follow-ups to business development meetings, for example thank you letters, diarising reminders or arranging follow-up meetings
Attending internal client or project meetings to take notes and assisting in action points if required
Preparation and submission of lawyers’ expenses.

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