Owen Reed are recruiting for a Legal Secretary to join a top London law firm in Holborn. The Legal Secretary will work within the Banking team.
The Legal Secretary must be extremely organised and proactive to provide a high level of professional support to their allocated fee earners as well as other members of the Banking & Financial Services team. The Legal Secretary must be highly motivated, display outstanding attention to detail and have the ability to multitask with ease. It is essential that you are a strong team player with a positive, up-beat approach.
Proactive in using initiative to compose, on behalf of Fee Earners, correspondence requiring focused concentration and full attention to detail where relevant.
Extensive document work requiring high level proficiency using Word, working with cross-referencing, table of contents etc
Send emails on behalf of the Fee Earners, checking for accuracy and ensuring correct email addresses are used (via Interaction). If there are attachments, checks that they are correct
Liaise with clients effectively when Fee Earners are out of the office and relay messages accurately and in a timely manner maintains up-to-date knowledge and understanding of Fee Earners’ matters to enable a proactive support service
Proactively and effectively prioritise own work to ensure all deadlines are met
Print out and collate documents for Fee Earners to review ahead of meetings
Research new clients/contacts and prepares bios before meeting
Remind Fee Earners of meetings coming up the following week
Remind Fee Earners of deadlines
Arrange travel and any other activities on behalf of others, where appropriate
Prepare necessary documentation ahead of meetings and queries with Fee Earners when unsure of requirements-
Conduct basic research (on-line or otherwise) for Fee Earners when required
Update Interaction without being prompted to ensure all Fee Earners’ activities and new contact details are input and correct
Organise business development meetings and events for Partners/Fee Earners, thinking about which materials may be needed for these and leaving reasonable time to prepare, in liaison with Marketing
Demonstrates an understanding that the Firm is a business and that clients’ requests, even if last minute pieces of work, need to be dealt with positively
Set up reminders where follow ups are needed with prospects on InterAction or other systems/logs as required.
Arrange lunches/dinners/events with prospects/ and clients, preparing table plans, menus, and place cards.
Conduct regular checks and identify files suitable for closure and/or off-site storage by reference to the Firm’s management information intranet system
Prepare bills (including bill narratives) with minimal supervision, ensuring all bills are sent to client within 24 hours of return from Accounts as required by Fee Earners
Excellent knowledge and application of the Firm’s procedures in billing, AML, credit control and debt management
Liaising with credit control and alerting Fee Earners of unpaid bills
Deal with time-recording matters as required by Fee Earners