Legal Secretary – Commerical Property

Owen Reed are recruiting for a Legal Secretary to join a top law firm in Newcastle-Upon-Tyne.  The Legal Secretary will work within the Commercial property team.

The Legal Secretary will provide an excellent standard of secretarial support to fee earners across the specified practice.

Responsibilities of the Legal Secretary
Proactively manage diaries
Liaise and build relationships as appropriate with clients and their support staff
Book client and internal meetings including conference calls
Prepare correspondence and documents from digital dictation and copy typing
Answer and make telephone calls
Manage the case management system
Prepare document bundles for fee earners
Open and close files
File, archive, photocopy, scan and fax documents as and when required
Ensure that client contact information is kept up to date
Assist with the booking of travel arrangements
Liaise with counsel and other legal representatives
Proactively assist with ad-hoc business development and communications activities e.g. client events, contact reports, delegate packs etc.
Effective prioritisation of tasks whilst managing a full workload
Assist with incoming billing, cash collection and accounts queries
Preparation of expenses for fee earners
Effectively work with fee earners and secretarial team members
Handle confidential information in line with the firm’s data security protocols

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