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Owen Reed is looking to recruit a Legal Secretary in Financial Restructuring to join a top law firm in London.
Full-time in the Office (Monday to Friday, 9.30 am to 5.30 pm)
4 days in office once passed probation with one day working from home
Legal Secretary in (leverage finance and capital markets) and Financial Restructuring teams role in a law firm based in London.
The role involves a wide range of responsibilities, including secretarial and administrative support, document management, travel planning, diary management, client liaison, event coordination, time management for legal staff, and various administrative tasks.
The qualifications and skills required for this position include a minimum of 5 GCSEs, including Maths and English at Grade C and CILEX Level 3, along with 3-5 years of relevant experience in an international law firm.
You should have experience working in Finance and Corporate Departments, excellent IT skills (Outlook, Word, Excel, and PowerPoint), knowledge of specific software applications like Intapp Time and Intapp Business Acceptance, Chrome River, EMS, and Interaction. The role also requires strong attention to detail, organizational skills, excellent communication skills (both written and verbal), and the ability to manage competing priorities and meet deadlines. Confidentiality and the ability to work independently with minimal supervision are essential qualities for this role. Flexibility is also required, as there may be occasions when extended hours are necessary.
You will provide exceptional secretarial and administrative support to Partners, Associates, Legal Assistants and Trainee Solicitors.
Most of the Legal Secretaries work on a 1:8 basis.
Responsibilities of Secretarial support, includes:
• Document management, document comparison, document formatting and applying house styles, fixing corrupt documents, incorporating amendments and general correspondence
• Preparation of execution documents, reports and presentations
• Travel planning and itineraries
• Pro-active diary management, meeting scheduling, preparation of agendas
• Liaison with clients
• Arranging restaurant bookings
• Business Development Events
• Time management for legal staff
• Personal ad hoc work as and when required.
Administrative support, includes:
• Managing compliance processes
• Assisting with billing
• Updating Interaction
• Expenses and invoice processing
• Copying, archiving, e-filing and filing
• Assisting team secretaries with work as and when required
• Project co-ordination and ad hoc project work, Interaction are helpful
• Excellent attention to detail
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines
• Excellent communication skills, both written and verbal
• Flexibility is essential as there will be occasions when extended hours are required (overtime is payable)
To apply for this job email your details to nat@owenreed.co.uk
I used Saniha and she was absolutely great! So friendly and helpful!
Jessica BellamyI am extremely appreciative of the Owen Reed recruitment consultants, but Saniha in particular for being the amazing person she is! Saniha put forth a lot of effort to help me land my brand-new exciting role. Throughout the entire process, she was consistent in her communication, really detailed in her advice and super supportive! The reason Owen Reed are the top recruiters in London is rather obvious. I want to express gratitude to Saniha once more for all of her assistance and support. Without her, I would not have been able to secure this exciting new position. I would 100% recommend Owen Reed to any of my friends or family who are seeking a new legal position! :)
Olivia Desuza-BatesI received first a call from Rachel who asked me what type of job I was looking for. Later on she sent me an application form and she added my cv on their system. On 12 April Isabella sent me a job application by email and I applied for an Admin Assistant role. Isabella was brilliant and so professional. She was my first point of contact, advising me all the way through. Archie also help me on my interview questions. I finally got the job. A big thank you for the team who were I will say the best recruitment agency. They are real people doing a job they like and they know inside out. On my first day at work, she called me to know how I was. Well done. Amazing agency!
ZahiaI had such a great experience with Archie she was incredibly helpful and get me updated throughout my time with Owen Reed, I am incredibly thankful for her, for helping me to get my permanent full time job. Thank you
Rebecca GodfreyA massive thank you to Archie who was amazing - she was so helpful from start to finish and the prep before the interview was just what I needed. Thank you so much ..
Savita GopalSaniha secured me a role and she went the extra mile. Was extremely friendly, supportive and did not treat me like just a number. I was very satisfied with their help and would highly recommend.
Naomi AdeI received exceptionally professional and sterling service from Owen Reed. Isabela and Archie were especially instrumental in securing me a new role within just 4 short weeks! They proactively guided and supported me with job ideas, interview preparation and feedback. They have been a joy to liaise with and I greatly appreciate their time and efforts. I thoroughly recommend them.
Simone Ankle“I would highly recommend recruitment Owen Reed. Fantastic professional service very quick response to my application and they updating me with every stage of the process. Especially Archie she was amazing helpful I was received full support from Archie. Everyone is very friendly professional in the office. I am just about to start a great new role thanks to their fantastic services.” “I would highly recommend Owen Reed to all my family and friends. Owen Reed the best recruitment ever ! Thank you Archie and Isabela
Magdalena PI've known Archie for 18 months now. In one word, she is phenomenal! Not only is Archie a go-getter, she is full of energy and enthusiasm and she will go all out for you. She is also very caring and I always felt in good hands from start to finish. Archie has placed me in a job and I'm super excited to see where that takes me. This is my opportunity of publicly saying: "Archie, you are amazing - thank you so much for your dedication and your hard work". Kindest regards, Francoise
Francoise LishipI am so grateful to the Owen Reed recruitment consultants but especially to Archana Somasegaran for being the incredible person she is! Archie worked so hard to help me secure my new and exciting role with and incredible Law firm in London. She was consistent with her communication and specific with her tips throughout the entire process. I would like to reiterate, it has been less than a month since I joined Owen Reed and within 2 or 3 days of talking with Archie, I have been hired for this amazing new role. It is quite clear why Owen Reed are the best recruiters in London! Once more, I would like to thank Archie for her incredible help and support. I couldn’t have done it without her. I wouldn’t hesitate to recommend Owen Reed to any of my friends and family looking for a legal role!
Esther OlukogaA massive thank you to Archie!!! Talk about someone who is constantly fighting your corner and is genuinely invested in finding that perfect role. Archie made me feel like I was her most important candidate, coaching me for interviews and building up my confidence as she constantly demonstrated her absolute belief in me. Archie you haven’t been at OR that long but I think they have found a great asset in you. I have formed a great bond with you. You are so easy to talk to and made me feel comfortable and confident at all times. Archie I can’t thank you enough for your support and help in landing me my perfect role!!!! I 100 million percentage recommend you to anyone who is out there wondering what their next role will be
Vanessa StewartJust wanted to say a Massive thank you to Archie(ana) she has supported me in finally getting my dream job!!She walked me through the entire process ,even spent time extra time ensuring i was interview ready.I will forever be grateful to her and the entire team at Owen Reed.
Alice LubingaA big thank you to the fantastic team at Owen Reed for helping me to secure a new role recently. I have been dealing with Anna, Archie and Rachel and they have all been so supportive, friendly and helpful, particularly around interview prep and understanding the roles I was put forward for. Would definitely recommend!! Thank you!
Troy ConnorsI've used Owen Reed successfully in the past, and again very recently, leading to being offered a new role in the space of a couple of weeks. Archie helped find my latest role and I cannot thank her enough! Archie is very friendly and her enthusiasm in wanting to help find your ideal role is really encouraging and helps boost your confidence throughout the process. She is very supportive and listened to exactly what I wanted, found exactly that, and assisted thoroughly with interview preparation etc. Thank you so much Archie!! :)
MeganGreat service from Owen Reed team. Rachel and Archie were very helpful and eventually helped me to get the right role quite quickly. Great communication and effort from everyone here.
Aurea RomainI cannot thank Archie enough! She was amazing and was there for me every step of the way, with guidance, confidence boosting and also caring and understanding, she pushed me to believe in myself more and her interview prep and tips were invaluable! She found me a new role within 3 weeks! Archie even called me on the morning of starting my new role to wish me luck, she truly has the personal touch. Thanks Archie, you are a superstar!
Sarah Keating
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