Owen Reed are recruiting for a Legal Secretary to join a top Law firm in London. The Legal Secretary will work within the Litigation and Arbitration team.
The Legal Secretary will provide a high level of discretion to provide support to the Partners and Associates. The role is demanding and fast paced so you need to be an efficient worker who can prioritise, multi-task and remain calm under pressure.
Duties of the Legal Secretary
Provide effective communication support to the partners, consultants and fee-earners you work with, and of course their clients
Complex travel arrangements working across numerous time zones including: obtaining visas, producing detailed itineraries and anticipating any additional requirements.
Dealing with confidential issues in a responsible way.
Extensive and often complex diary management, coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance.
Provide effective mailbox management and maintenance of all electronic mail, including flagging up of any mail or issues that need attention and on occasion responding to email correspondence.
Ensuring documents and emails are e-filed appropriately and in line with the firm’s e-filing policy.
In conjunction with other secretarial staff and our marketing department, you will assist in keeping InterAction (our client relationship management system) up to date, and produce reports as and when required
During our monthly billing time you will assist with the production of bills using our finance and time recording systems, communicating with the legal and support staff to ensure billing is carried out within the set deadlines.