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Owen Reed Legal Recruitment

Office Administrator 

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Owen Reed Legal Recruitment

Office Administrator

  • Permanent
  • Bank London
  • depending on experience USD / Year
  • Salary: £depending on experience

Website Owen Reed

Legal’s our bag

Hours 9am-5.30pm and this is an office based role
Office Administrator (London)

Owen Reed are recruiting for an Office Administrator to join a top law firm in London.  In this role, you will work alongside the PA community supporting the practice groups, gaining an insight into the various business support functions. You will have exposure to various departments and support teams in London and Manchester which will provide you with a thorough understanding of how each department operates, so that you can provide the necessary support within the business. This role will provide support via a shared inbox to fee earners, PA and general admin support.

EXPERIENCE, SKILLS AND KNOWLEDGE REQUIRED

ILEX/CILEX PA training is desirable but not necessary, previous office experience is desirable
Experience of Word, Excel, Outlook and PowerPoint
Strong attention to detail, delivering work that is quality checked
Ownership for tasks and retaining responsibility throughout
A proactive attitude with a willingness to learn and expand knowledge and skills within the role
Ability to build and maintain constructive relationships with good interpersonal skills across the firm
Approachability at all levels
Good knowledge of the range of applications used by the Firm
Take responsibility for own personal development and skills training
Ability to stay focussed and professional in often demanding situations
Flexibility to work independently and as part of the wider team to meet demands
Clearly communicate both written and verbally, listen effectively
Manage and prioritise your workload
Maintain confidential information
Demonstrates confidence in approach, including proactively completing tasks that may be outside general scope of requests submitted to the shared inbox
Demonstrates initiative and strong client focus, taking responsibility for tasks and issues, proactively taking ownership to ensure successful conclusion
Team player, able to work well with others to achieve departmental or task specific goals
Practice and foster an atmosphere of teamwork and collaboration

RESPONSIBILITIES AND DUTIES

Through a shared inbox you will be expected to complete the full range of Office Administrator tasks associated with the day-to-day business needs:
Work well as a collaborative team member communicating with other members of the business support teams to ensure work is picked up and completed in a timely manner
Assist with efficient management of archiving and data storage
Processing documents either in the shared inbox maintaining ownership and monitoring quality
Assist PAs with: completing expenses
file opening processes and conflict searches
file closure process
archiving
searches using TM Convey
obtaining office copies from HMLR
running WIP reports
dictations
cover letters
writing off and transferring WIP in preparation for file closures
assist with updating the practice area’s general spreadsheets (basic data input)
Land Registry searches
dealing with client payment service
annotating credit card statements

To apply for this job email your details to jane@owenreed.co.uk

Owen Reed Legal Recruitment

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Google reviews

  • I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.

    thumb Julie Macklin-Carr
    July 4, 2022

    Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!

    thumb John & Louise Humphrey
    June 30, 2022

    Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.

    thumb Daaen
    June 28, 2022
  • Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝

    thumb Aidan Hall
    June 21, 2022

    Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!

    thumb Sasha Lewin
    June 14, 2022

    I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!

    thumb Dee Dee
    June 7, 2022