Hours 9am-5.30pm and this is an office based role
Office Administrator (London)

Owen Reed are recruiting for an Office Administrator to join a top law firm in London.  In this role, you will work alongside the PA community supporting the practice groups, gaining an insight into the various business support functions. You will have exposure to various departments and support teams in London and Manchester which will provide you with a thorough understanding of how each department operates, so that you can provide the necessary support within the business. This role will provide support via a shared inbox to fee earners, PA and general admin support.

EXPERIENCE, SKILLS AND KNOWLEDGE REQUIRED

ILEX/CILEX PA training is desirable but not necessary, previous office experience is desirable
Experience of Word, Excel, Outlook and PowerPoint
Strong attention to detail, delivering work that is quality checked
Ownership for tasks and retaining responsibility throughout
A proactive attitude with a willingness to learn and expand knowledge and skills within the role
Ability to build and maintain constructive relationships with good interpersonal skills across the firm
Approachability at all levels
Good knowledge of the range of applications used by the Firm
Take responsibility for own personal development and skills training
Ability to stay focussed and professional in often demanding situations
Flexibility to work independently and as part of the wider team to meet demands
Clearly communicate both written and verbally, listen effectively
Manage and prioritise your workload
Maintain confidential information
Demonstrates confidence in approach, including proactively completing tasks that may be outside general scope of requests submitted to the shared inbox
Demonstrates initiative and strong client focus, taking responsibility for tasks and issues, proactively taking ownership to ensure successful conclusion
Team player, able to work well with others to achieve departmental or task specific goals
Practice and foster an atmosphere of teamwork and collaboration

RESPONSIBILITIES AND DUTIES

Through a shared inbox you will be expected to complete the full range of Office Administrator tasks associated with the day-to-day business needs:
Work well as a collaborative team member communicating with other members of the business support teams to ensure work is picked up and completed in a timely manner
Assist with efficient management of archiving and data storage
Processing documents either in the shared inbox maintaining ownership and monitoring quality
Assist PAs with: completing expenses
file opening processes and conflict searches
file closure process
archiving
searches using TM Convey
obtaining office copies from HMLR
running WIP reports
dictations
cover letters
writing off and transferring WIP in preparation for file closures
assist with updating the practice area’s general spreadsheets (basic data input)
Land Registry searches
dealing with client payment service
annotating credit card statements