PA to Senior Management Team

Farringdon
Posted 2 weeks ago

Website Owen Reed

Legal’s our bag

Owen Reed is looking to recruit a confident, client focussed and forward-thinking PA with a high level of discretion to assist the Executive Assistant team in providing support to members of the Senior Management Team (CEO, COO, Global Finance Director, Global Risk Director and Head of Partnership Tax).

Hours: 09:00 to 05:00 (Hyrbid)

This role will work as part of the Senior Management Executive Assistant Team (currently 2 EAs) and will involve dealing with confidential matters in a responsible way. This is an exciting role for a good communicator with a high level of interpersonal skills, required to liaise with people across all offices. The ideal candidate will be a self-starter, be very organised and accurate with excellent attention to detail and the ability to use their initiative and exercise judgement in challenging situations. In addition to strong data presentation and analysis skills, the successful candidate will be expected to assist with complex tasks and support projects for the Senior Management Team. The role requires a proactive individual who thrives in a pressurised and fast paced environment.

Areas of focus and responsibilities

Dealing with confidential issues in a responsible way.
Assist the Executive Assistants / Senior Management Team with:
- the coordination of meetings, collating agenda items, circulating papers in advance, taking minutes and circulating action points post meeting;
- coordination support on projects and other initiatives undertaken by the senior management team;
- conducting data research and analysis and re-arranging in a coherent format for presentation;
- co-ordination of the communications to partners regarding their tax return process including scheduling meetings for tax team members with individual Partners; collating and distributing paperwork (including the use of mail-merge), booking meeting rooms; and e-filing;
- the production of the firm’s annual business plan;
- the organisational aspects of the Global Partner appraisal process including scheduling appraisal meetings, distributing paperwork, creating spreadsheets, booking meeting rooms and collating paperwork;
- the administration of the partner capital loan process;
- updating and maintaining areas of the firm's intranet system to include the Management and Partner only sections.
Extensive and often complex diary management; coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance.
Provide effective mailbox management and maintenance of all electronic mail, including flagging up of any mail or issues that need attention and on occasion responding to email correspondence.
Arranging complex travel arrangements working across numerous time zones including producing detailed itineraries, anticipating any additional requirements and obtaining visas if required and keeping HR informed of movements.
Produce accurate, high quality typed work (to the standardisation requirements) from audio and script work, using any of the software packages and document management systems available on the system, providing a same day service or more urgently as required.
Proofread documents to ensure an accurate and high standard is maintained, demonstrating strong attention to detail at all times.
General secretarial duties such as answering calls and assisting them in resolving any queries, processing expenses using Chrome River, e-filing, drafting complex correspondence, producing mail merges, spread sheets and PowerPoint presentations.
Applications used: Outlook, Microsoft Word, Filesite, Bighand, 3E, Interaction, Powerpoint, Excel, Chrome River.

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Qualifications required and experience in sector

At least three or four years' experience of working in a professional services environment in an administrative/supporting role i.e. Personal Assistant / Executive Assistant
Excellent academic background, educated to A level or has equivalent professional experience.
Fast and accurate typing speed (65 words per minute).
Advanced Microsoft Office skills and strong evidence of business writing and numeracy skills.

Skills and attributes

Passionate and enthusiastic about providing exceptional client service.
The ability to stay calm under pressure.
The integrity to handle highly confidential information appropriately.
Have the ability to use own initiative to adapt, and think laterally.
The ability to pick up unfamiliar work quickly and be proactive.
Self-motivated and goal focussed, you will enjoy change and variety, and thrive under pressure.
Technically advanced in Word, PowerPoint and Excel.
Experience of Filesite, Bighand, Interaction and Chrome River would be advantageous.

The Essentials

12 week probation period.
4 week notice period.
Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café and more.

To apply for this job email your details to nat@owenreed.co.uk

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I used Saniha and she was absolutely great! So friendly and helpful!

Jessica Bellamy
July 17, 2023

I am extremely appreciative of the Owen Reed recruitment consultants, but Saniha in particular for being the amazing person she is! Saniha put forth a lot of effort to help me land my brand-new exciting role. Throughout the entire process, she was consistent in her communication, really detailed in her advice and super supportive! The reason Owen Reed are the top recruiters in London is rather obvious. I want to express gratitude to Saniha once more for all of her assistance and support. Without her, I would not have been able to secure this exciting new position. I would 100% recommend Owen Reed to any of my friends or family who are seeking a new legal position! :)

Olivia Desuza-Bates
July 16, 2023

I received first a call from Rachel who asked me what type of job I was looking for. Later on she sent me an application form and she added my cv on their system. On 12 April Isabella sent me a job application by email and I applied for an Admin Assistant role. Isabella was brilliant and so professional. She was my first point of contact, advising me all the way through. Archie also help me on my interview questions. I finally got the job. A big thank you for the team who were I will say the best recruitment agency. They are real people doing a job they like and they know inside out. On my first day at work, she called me to know how I was. Well done. Amazing agency!

Zahia
July 2, 2023

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Rebecca Godfrey
June 23, 2023
A massive thank you to Archie who was amazing - she was so helpful from start to finish and the prep before the interview was just what I needed. Thank you so much ..

Savita Gopal
May 23, 2023

Saniha secured me a role and she went the extra mile. Was extremely friendly, supportive and did not treat me like just a number. I was very satisfied with their help and would highly recommend.

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May 23, 2023

I received exceptionally professional and sterling service from Owen Reed. Isabela and Archie were especially instrumental in securing me a new role within just 4 short weeks! They proactively guided and supported me with job ideas, interview preparation and feedback. They have been a joy to liaise with and I greatly appreciate their time and efforts. I thoroughly recommend them.

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May 23, 2023

“I would highly recommend recruitment Owen Reed. Fantastic professional service very quick response to my application and they updating me with every stage of the process. Especially Archie she was amazing helpful I was received full support from Archie. Everyone is very friendly professional in the office. I am just about to start a great new role thanks to their fantastic services.” “I would highly recommend Owen Reed to all my family and friends. Owen Reed the best recruitment ever ! Thank you Archie and Isabela

Magdalena P
May 23, 2023
I've known Archie for 18 months now. In one word, she is phenomenal! Not only is Archie a go-getter, she is full of energy and enthusiasm and she will go all out for you. She is also very caring and I always felt in good hands from start to finish. Archie has placed me in a job and I'm super excited to see where that takes me. This is my opportunity of publicly saying: "Archie, you are amazing - thank you so much for your dedication and your hard work". Kindest regards, Francoise

Francoise Liship
April 23, 2023

I am so grateful to the Owen Reed recruitment consultants but especially to Archana Somasegaran for being the incredible person she is! Archie worked so hard to help me secure my new and exciting role with and incredible Law firm in London. She was consistent with her communication and specific with her tips throughout the entire process. I would like to reiterate, it has been less than a month since I joined Owen Reed and within 2 or 3 days of talking with Archie, I have been hired for this amazing new role. It is quite clear why Owen Reed are the best recruiters in London! Once more, I would like to thank Archie for her incredible help and support. I couldn’t have done it without her. I wouldn’t hesitate to recommend Owen Reed to any of my friends and family looking for a legal role!

Esther Olukoga
April 23, 2023

A massive thank you to Archie!!! Talk about someone who is constantly fighting your corner and is genuinely invested in finding that perfect role. Archie made me feel like I was her most important candidate, coaching me for interviews and building up my confidence as she constantly demonstrated her absolute belief in me. Archie you haven’t been at OR that long but I think they have found a great asset in you. I have formed a great bond with you. You are so easy to talk to and made me feel comfortable and confident at all times. Archie I can’t thank you enough for your support and help in landing me my perfect role!!!! I 100 million percentage recommend you to anyone who is out there wondering what their next role will be

Vanessa Stewart
April 23, 2023

Just wanted to say a Massive thank you to Archie(ana) she has supported me in finally getting my dream job!!She walked me through the entire process ,even spent time extra time ensuring i was interview ready.I will forever be grateful to her and the entire team at Owen Reed.

Alice Lubinga
April 23, 2023
A big thank you to the fantastic team at Owen Reed for helping me to secure a new role recently. I have been dealing with Anna, Archie and Rachel and they have all been so supportive, friendly and helpful, particularly around interview prep and understanding the roles I was put forward for. Would definitely recommend!! Thank you!

Troy Connors
March 23, 2023

I've used Owen Reed successfully in the past, and again very recently, leading to being offered a new role in the space of a couple of weeks. Archie helped find my latest role and I cannot thank her enough! Archie is very friendly and her enthusiasm in wanting to help find your ideal role is really encouraging and helps boost your confidence throughout the process. She is very supportive and listened to exactly what I wanted, found exactly that, and assisted thoroughly with interview preparation etc. Thank you so much Archie!! :)

Megan
March 23, 2023

Great service from Owen Reed team. Rachel and Archie were very helpful and eventually helped me to get the right role quite quickly. Great communication and effort from everyone here.

Aurea Romain
March 23, 2023

I cannot thank Archie enough! She was amazing and was there for me every step of the way, with guidance, confidence boosting and also caring and understanding, she pushed me to believe in myself more and her interview prep and tips were invaluable! She found me a new role within 3 weeks! Archie even called me on the morning of starting my new role to wish me luck, she truly has the personal touch. Thanks Archie, you are a superstar!

Sarah Keating
March 23, 2023

PA to Senior Management Team

PA to Senior Management Team

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