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Owen Reed is looking to recruit an experienced Personal Assistant to join a top law firm in London.
Hours: 9:30 am to 5:30 pm, and as required, flexible applications considered
Working week: Monday - Tuesday
Responsible to: PA Team Leader and PA Team Manager
Department: Crime, reporting to Secretarial Services
Purpose of job:
The Legal PA is an integral part of fee earning teams; providing a high level of professional support to Partners and Fee Earners. The Legal PA is expected to take on complex tasks, support projects and provide departmental PA support; playing a critical role in managing daily administration for their stakeholders.
Personal Assistant day to day duties:
Personal Assistant File/Matter Duties:
Finance and Billing Duties:
Business Support Duties:
Every effort has been made to ensure that this is a full description of the tasks and responsibilities of this role. However, it is not an exhaustive list. The job description may be changed or developed at any time to reflect changes as required. However, changes will not be made without full consultation with the postholder.
The firm is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment regardless of race, age, disability, gender identity, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity and religion.
Person Specification:
Essential | |
Education / Qualification: | · Educated to GCSE standard or equivalent, including English and Maths grades A-C (or equivalent) |
Knowledge and Technical Ability | · Experience of working within a very busy, deadline driven, environment· Experience of working for a number of busy fee earners at the same time
· Organised with strong analytical and problem-solving skills · Ability to work independently, take initiative, set priorities and see projects through to completion on time · Knowledge of document management systems, accounting systems and digital dictation · Advanced knowledge of Outlook, Word, Excel and PowerPoint and any other core systems implemented by the firm · Excellent written and oral communication skills, including grammar, spelling and punctuation · Develops own knowledge and skills to meet the demands of the role · Ability to remain calm under pressure and in demanding situations |
Client Care | · Ability to establish and maintain effective working relationships within the department and firm overall· Ability to establish effective working relationships with clients, external suppliers and the firm overall |
Firm Wide Skills | · Promote the sharing of best practice and knowledge across the firm· Understand the importance of client confidentiality, information security and data protection and act accordingly
· Commitment to Continuous Improvement practises |
Attributes | · Demonstrates behaviour in keeping with the firm’s core values of· Teamwork, Respect, Integrity, Fairness, Understanding and Commitment
· Shows a positive and proactive “can do” attitude · Enthusiastic and cooperative team-based approach and willing to help others and promote positive team relations · Reliable, with excellent timekeeping · Self-motivated, committed to the Firm and to personal growth |
To apply for this job email your details to nat@owenreed.co.uk
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