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Owen Reed Legal Recruitment

Practice Assistant - Dispute Resolution 

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Owen Reed Legal Recruitment

Practice Assistant - Dispute Resolution

  • Permanent
  • Holborn
  • 31,000 - 41,000 USD / Year
  • Salary: £31,000 - 41,000

Website Owen Reed

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Owen Reed are recruiting for a Practice Assistant to join the Dispute Resolution team.

Full Time Agile working 40% of time in the office

Our dispute resolution team handles a full range of litigation matters, from contract claims to large scale, complex multi-jurisdictional disputes and judicial review.  We regularly appear in the High Court and the Court of Protection as well as courts in the Channel Islands and overseas.  We also have significant experience of alternative dispute resolution and, in particular, arbitration and mediation.  We act for a broad array of clients including individuals, businesses ranging from small family businesses to significant corporates, banks, trustees and trust companies as well as schools, higher education institutions and not-for-profit organisations.  Our experience across this range of sectors ensures that our litigators understand the impact which a dispute can have on both an individual and at an organisational level.  Each dispute requires a tailored solution, and we are committed to working quickly with you to identify and understand the issues you are facing in order to achieve the best possible result.

Scope

We are looking for an extremely organised and proactive Practice Assistant to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department. They will be highly motivated, display outstanding attention to detail and have the ability to multitask with ease.  It is essential that they are a strong team player with a positive, up-beat approach.

Responsibilities

Organisational Support

Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead

Has an excellent knowledge of all systems/processes used within the Department

Is professional and maintains effective communications with clients and Fee Earners, using an appropriate mix of communication styles

Researches new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required

Arranges travel and any other activities on behalf of others, where appropriate

Monitors critical dates in the diaries of Fee Earners for their matters

Client Relationship and Business Development

Provides excellent service to clients, fee earners and colleagues, in a timely and professional manner, presenting a positive image of the Firm at all times

Recognises, respects and honours client confidentiality at all times

Organises business development meetings and events for Fee Earners, and where they are held online offers technical support on the day

Assists the BD team in the production of business development materials

Understands and uses InterAction effectively to support fee earners BD efforts including recording all business development meetings in InterAction, and sets up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required

Document Production

Produces typed work accurately, a high speed and in accordance with the firm’s house style

Makes effective use of the Document Management System

Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate

Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate

Proactively uses initiative to compose correspondence on behalf of fee earners, requiring focused concentration and attention to detail

Assists fee earners in the production of ebundles where required

Thoroughly understands and uses the full suite of tools used in production of documents and the firm’s templates for these

IT Skills/Systems

Maintains a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

Makes suggestions for additional training, as required

Is capable of troubleshooting IT issues for fee earners and liaising with IT where these cannot be resolved within the team

File Management

Ensures that files within the case management system are kept in good order so that documents can be easily accessed

Works in accordance with the department protocol in relation to e-filing

Adopts a pro-active approach and works with Fee Earners effectively, to maintain regular file management, ensuring all files are closed and archived, as appropriate, and a risk assessment having been undertaken

Keeps accurate records of all files sent to off-site storage via Records

Financial Risk Management

Has an excellent knowledge and application of the Firm's procedures in billing, AML, Credit Control and debt management

Liaises with clients to obtain AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners

Sets up conflict searches for review by fee earners, correctly identifying the appropriate classification for each entry

Thoroughly understands what is required for client care letters and prepares first drafts of CCLs for fee earners

Prepares bills (including bill narratives if required) and covering letter to client, as required by fee earners

Liaises with credit control and alerting Fee Earners to unpaid bills

Deals with time-recording matters for Fee Earners as required (for example, to record holiday absence).

Skills and Experience

Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential

Previous secretarial experience in a law firm essential

Experience working within a Disputes or Litigation team would be an advantage.

Person Specification

Has excellent timekeeping and prioritises work effectively

Is flexible, reliable, co-operative and has a professional approach to work

Works as a positive, friendly and helpful team player

Communicates in a positive and constructive manner and always interacts in good faith and demonstrates effective listening

Uses initiative and takes a proactive approach to work by regularly seeking ways to improve secretarial support

Positively supports and promotes change within the Department

Adjusts approach to work as the demands require

Respectfully and confidently puts forward solutions when dealing with competing demands from Fee Earners or others in the Department

Functions effectively under pressure and acts with confidence and composure.

To apply for this job email your details to nat@owenreed.co.uk

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Google reviews

  • I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.

    thumb Julie Macklin-Carr
    July 4, 2022

    Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!

    thumb John & Louise Humphrey
    June 30, 2022

    Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.

    thumb Daaen
    June 28, 2022
  • Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝

    thumb Aidan Hall
    June 21, 2022

    Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!

    thumb Sasha Lewin
    June 14, 2022

    I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!

    thumb Dee Dee
    June 7, 2022