Owen Reed is looking to recruit a resourceful Practice Assistant to join top law firm in London.

Responsibilities

Organisational Support

• Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
• Processes relevant applications, forms or searches, with minimal supervision
• Has a good knowledge of all systems/processes used within the Department

Client Relationship and Business Development

• Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
• Acts as a first point of contact for Fee Earners
• Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction
• Recognises, respects and honours client confidentiality at all times

Document Production

• Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
• Makes effective use of the Document Management System
• Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate
• Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate

IT Skills/Systems

• Maintains a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

File Management

• Adopts a pro-active approach and works with Fee Earners  effectively, to maintain regular file management, to ensure all files are up to date, closed and archived, as appropriate
• Keeps accurate records of all files sent to off-site storage via Records

Financial Risk Management

• Prepares bills, as required by Fee Earners
• Prepares AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
• Carries out conflict searches and correctly identifies the work type

Education and Qualifications

• Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential
• Previous secretarial experience in a law firm essential

Special aspects

• Happy to talk flexible working. This role is suitable for individuals looking to work full time. Flexible working patterns will be considered within the firm’s agile working framework.
• The hours of work for this opportunity are 09:30am-5:30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.
• We are keen to ensure candidates have the best interview experience possible, if you require any adjustments during the interview or application process please let the recruitment team know.