Call: 020 7247 9469

Practice Executive - Disputes [Part Time]

Apply now

Practice Executive - Disputes [Part Time]

Liverpool Street, London
Posted 1 month ago
Competitive USD / Year
Salary: £Competitive

Website Owen Reed

Legal’s our bag

Owen Reed is looking to recruit a Practice Executive in Part-Time for 2 days per week in Dispute Resolution to join a top law firm in London. The working arrangement will be one in office, one working from home.

Department: Legal PA/Secretarial

Employment Type: Permanent Part-Time

Primary Responsibilities:

High-Quality Work: Plan and deliver accurate work while efficiently managing deadlines and shifting priorities.
Document Production: Coordinate and produce precise, compliant documents, correspondence, reports, and presentations—Utilise support services as needed.
Matter Management: Manage the entire matter life cycle, from file opening to closure/archival. Adhere to conflict processes, manage information barriers, and contribute to legal project management.
Diary and Travel Management: Proactively manage partner and lawyers’ diaries. Organise appointments, conferences, and meetings, utilising various methods. Coordinate detailed travel arrangements globally.
Communication: Manage all incoming and outgoing communications, including emails, calls, and correspondence. Ensure consistent, high-quality service to clients and stakeholders.
Billing Process: Coordinate billing, including liaising with Revenue, editing bills, managing write-offs, and collating bills and narratives. Work with partners and lawyers to meet required targets.
Business Development: Assist partners and lawyers with business development tasks, including pitch creation and updating client information databases.
Client Relationship Management: Build and maintain strong client relationships. Proactively maintain accurate client information and support partner and lawyer BD objectives.
Delegation and Supervision: Delegate administrative tasks to PTAs, ensuring their assistance aligns with firm policies.

Key Performance Indicators:

Role Model: Seen as a role model to PTAs and other secretaries/PAs, demonstrating technical skills and adherence to firm competencies.
Organisational Skills: Excellent organisational skills, effective delegation, and satisfaction of assigned partners and lawyers.
Quality of Work: Produce accurate documents within agreed timeframes. Consistently complete task-based work at a high standard.
Team Collaboration: Be an effective, helpful, and supportive team member. Collaborate effectively with colleagues and Business Services staff.
Communication: Have a positive reputation as an excellent communicator among Business Services groups.
Compliance: Adhere to firm and practice group policies, guidelines, and ways of working.
Matter Management: Support partners and lawyers in meeting client and firm obligations through effective matter management activities.
Adaptability: Be open to change and new ways of working. Lead by example and build confidence in others.
Performance Review: Actively participate in the firm’s annual performance review process, setting professional goals based on the Competency Framework.
Absence Management: Take ownership and responsibility for any absences, ensuring appropriate handover and communication.

Qualifications, Skills & Experience:

Typing speed minimum of 55wpm with 98% accuracy.
Intermediate to Advanced skills in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word).
Basic skill level with Visio.
Excellent written and verbal communication skills, with the ability to build effective relationships internally and externally.
High-level organisational and time management skills, with attention to detail.
Client and business-focused mindset.
Strong judgement and problem-solving ability.
Minimum of four years’ experience as a Secretary/PA in a professional services environment (legal experience desired).

To apply for this job email your details to nat@owenreed.co.uk

Back to all jobs

Apply now

Upload your CV

Google reviews

I used Saniha and she was absolutely great! So friendly and helpful!

Jessica Bellamy
July 17, 2023

I am extremely appreciative of the Owen Reed recruitment consultants, but Saniha in particular for being the amazing person she is! Saniha put forth a lot of effort to help me land my brand-new exciting role. Throughout the entire process, she was consistent in her communication, really detailed in her advice and super supportive! The reason Owen Reed are the top recruiters in London is rather obvious. I want to express gratitude to Saniha once more for all of her assistance and support. Without her, I would not have been able to secure this exciting new position. I would 100% recommend Owen Reed to any of my friends or family who are seeking a new legal position! :)

Olivia Desuza-Bates
July 16, 2023

I received first a call from Rachel who asked me what type of job I was looking for. Later on she sent me an application form and she added my cv on their system. On 12 April Isabella sent me a job application by email and I applied for an Admin Assistant role. Isabella was brilliant and so professional. She was my first point of contact, advising me all the way through. Archie also help me on my interview questions. I finally got the job. A big thank you for the team who were I will say the best recruitment agency. They are real people doing a job they like and they know inside out. On my first day at work, she called me to know how I was. Well done. Amazing agency!

Zahia
July 2, 2023

I had such a great experience with Archie she was incredibly helpful and get me updated throughout my time with Owen Reed, I am incredibly thankful for her, for helping me to get my permanent full time job. Thank you

Rebecca Godfrey
June 23, 2023
A massive thank you to Archie who was amazing - she was so helpful from start to finish and the prep before the interview was just what I needed. Thank you so much ..

Savita Gopal
May 23, 2023

Saniha secured me a role and she went the extra mile. Was extremely friendly, supportive and did not treat me like just a number. I was very satisfied with their help and would highly recommend.

Naomi Ade
May 23, 2023

I received exceptionally professional and sterling service from Owen Reed. Isabela and Archie were especially instrumental in securing me a new role within just 4 short weeks! They proactively guided and supported me with job ideas, interview preparation and feedback. They have been a joy to liaise with and I greatly appreciate their time and efforts. I thoroughly recommend them.

Simone Ankle
May 23, 2023

“I would highly recommend recruitment Owen Reed. Fantastic professional service very quick response to my application and they updating me with every stage of the process. Especially Archie she was amazing helpful I was received full support from Archie. Everyone is very friendly professional in the office. I am just about to start a great new role thanks to their fantastic services.” “I would highly recommend Owen Reed to all my family and friends. Owen Reed the best recruitment ever ! Thank you Archie and Isabela

Magdalena P
May 23, 2023
I've known Archie for 18 months now. In one word, she is phenomenal! Not only is Archie a go-getter, she is full of energy and enthusiasm and she will go all out for you. She is also very caring and I always felt in good hands from start to finish. Archie has placed me in a job and I'm super excited to see where that takes me. This is my opportunity of publicly saying: "Archie, you are amazing - thank you so much for your dedication and your hard work". Kindest regards, Francoise

Francoise Liship
April 23, 2023

I am so grateful to the Owen Reed recruitment consultants but especially to Archana Somasegaran for being the incredible person she is! Archie worked so hard to help me secure my new and exciting role with and incredible Law firm in London. She was consistent with her communication and specific with her tips throughout the entire process. I would like to reiterate, it has been less than a month since I joined Owen Reed and within 2 or 3 days of talking with Archie, I have been hired for this amazing new role. It is quite clear why Owen Reed are the best recruiters in London! Once more, I would like to thank Archie for her incredible help and support. I couldn’t have done it without her. I wouldn’t hesitate to recommend Owen Reed to any of my friends and family looking for a legal role!

Esther Olukoga
April 23, 2023

A massive thank you to Archie!!! Talk about someone who is constantly fighting your corner and is genuinely invested in finding that perfect role. Archie made me feel like I was her most important candidate, coaching me for interviews and building up my confidence as she constantly demonstrated her absolute belief in me. Archie you haven’t been at OR that long but I think they have found a great asset in you. I have formed a great bond with you. You are so easy to talk to and made me feel comfortable and confident at all times. Archie I can’t thank you enough for your support and help in landing me my perfect role!!!! I 100 million percentage recommend you to anyone who is out there wondering what their next role will be

Vanessa Stewart
April 23, 2023

Just wanted to say a Massive thank you to Archie(ana) she has supported me in finally getting my dream job!!She walked me through the entire process ,even spent time extra time ensuring i was interview ready.I will forever be grateful to her and the entire team at Owen Reed.

Alice Lubinga
April 23, 2023
A big thank you to the fantastic team at Owen Reed for helping me to secure a new role recently. I have been dealing with Anna, Archie and Rachel and they have all been so supportive, friendly and helpful, particularly around interview prep and understanding the roles I was put forward for. Would definitely recommend!! Thank you!

Troy Connors
March 23, 2023

I've used Owen Reed successfully in the past, and again very recently, leading to being offered a new role in the space of a couple of weeks. Archie helped find my latest role and I cannot thank her enough! Archie is very friendly and her enthusiasm in wanting to help find your ideal role is really encouraging and helps boost your confidence throughout the process. She is very supportive and listened to exactly what I wanted, found exactly that, and assisted thoroughly with interview preparation etc. Thank you so much Archie!! :)

Megan
March 23, 2023

Great service from Owen Reed team. Rachel and Archie were very helpful and eventually helped me to get the right role quite quickly. Great communication and effort from everyone here.

Aurea Romain
March 23, 2023

I cannot thank Archie enough! She was amazing and was there for me every step of the way, with guidance, confidence boosting and also caring and understanding, she pushed me to believe in myself more and her interview prep and tips were invaluable! She found me a new role within 3 weeks! Archie even called me on the morning of starting my new role to wish me luck, she truly has the personal touch. Thanks Archie, you are a superstar!

Sarah Keating
March 23, 2023