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Owen Reed are recruiting for a Regulatory Administrator (12 month FTC)
Working hours: Full-time (9.30 am to 5.30 pm, and as required, flexible applications considered)
Our regulatory team is consistently and independently recognised by Chambers UK and Legal 500 as a leader in the market. Our team of specialist and highly experienced lawyers act for individuals, organisations, corporates and regulators, providing advice on regulatory compliance, investigations, adjudication, enforcement and prosecutions. We help clients respond to regulatory investigations and interventions when the continued operation or reputation of the individual or the business is at stake.
Purpose of job
The Regulatory Administrator provides a high level of professional support to the Regulatory Team and its clients. The Regulatory Administrator is expected to play a crucial role in managing and co-ordinating administrative work for key clients and utilise excellent and expert communication skills when dealing with vulnerable individuals.
Key client & witness responsibilities
Professional client and witness liaison, being a first point of contact by telephone and email; passing on information and dealing with queries as appropriate in a timely manner.
Ensuring a smooth and efficient approach to witness management, to include:
Maintaining the witness schedule;
Obtaining and chasing documentation;
Proactive regular contact with witnesses to ensure attendance at final hearings.
Proactive diary management to include listing of hearings, tele-conferences, interviews and various external and internal meetings.
Assistance with preparing and maintaining client reports.
Co-ordinating and assistance with preparing bundles where required.
Liaising with experts for reports on the instruction of the fee earner.
Liaison with clients to obtain feedback and case conclusion reports.
Managing Intralinks document uploads and downloads.
Conducting file openings as and when instructions are received.
Arranging conferences for clients, experts, Counsel and fee earners.
Liaison with Chambers to confirm Presenting Officer availability for hearings.
Assistance with billing in accordance with the practice area procedures.
Obtaining and processing invoices from Counsel and experts post hearing.
Identifying potential issues and escalating any concerns to the relevant fee earner, so that resolutions can be quickly found.
Other key administrative responsibilities
Co-ordinating the appropriate tasks to the PA and Administration team.
Processing file closures, ensuring files are labelled and archived correctly.
Importing, naming and saving documents to MatterSphere.
Maintaining various internal spreadsheets in Word and Excel.
Updating the firm and client case management systems.
To apply for this job email your details to firstname.lastname@example.org
I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.
Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!
Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.
Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝
Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!
I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!
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