Residential Property Secretary

  • Permanent
  • Salary: £37000 - £38000 per annum, Benefits: Bonus
  • London: All Districts
  • Posted 2 months ago

Owen Reed are recruiting for a Legal Secretary to join a top law firm in the Holborn area.  The Legal Secretary will work within the Residential Property Department.

The Legal Secretary must be extremely organised and proactive to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department. 

Responsibilities of the Legal Secretary
Effective and proactive diary management, and awareness of workloads to plan ahead, with minimal supervision
Process relevant applications, forms or searches, with minimal supervision
Research new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required
Arrange travel and any other activities on behalf of others, where appropriate
Provide excellent service to clients, both internal and external, in a timely and professional manner
Act as a first point of contact for Fee Earners
Provide assistance in the delivery of marketing communications, and records all business development meetings in InterAction, and set up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required
Recognise, respect and honour client confidentiality at all times
Organise business development meetings and events for Fee Earners, and assists in the production of business development materials in liaison with Marketing
Create typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
Proof-read all documents for spelling, grammar and sense, querying wording where appropriate
Use initiative to compose and send on behalf of Fee Earners, correspondence requiring focused concentration and attention to detail
Adopt a pro-active approach and works with Fee Earners, effectively, to maintain regular file management, ensuring all files are up to date, closed and archived, as appropriate
Keep accurate records of all files sent to off-site storage via Records
Prepare bills (including bill narratives) with minimal supervision, as required by Fee Earners
Carry out conflict searches and correctly identifies the work type
Liaise with credit control and alerts Fee Earners of unpaid bills
Deal with time-recording matters as required by Fee Earners

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