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Owen Reed are recruiting for a Virtual Senior Legal Secretary to join a law firm in Birmingham. This is a homeworking role.
MAIN DUTIES AND RESPONSIBILITIES
Take ownership for the efficient running of the team;
Play an active role in knowledge sharing with administrative staff to ensure growth and development;
Act as workflow supervisor, when required, on a shared basis with other senior secretaries;
Ensure urgent work is promptly completed or delegated to the appropriate team member;
Ensure all work (other than confidential) is directed through the team and works hard to make sure fee earners follow this process;
Delegate all junior level tasks to administrative resource;
Assist the team in providing fee earners with effective and high quality secretarial support, enabling them to focus on providing the best legal services to clients;
Undertake all aspects of the role using the most appropriate tools and resources for the task to meet deadlines;
Demonstrate flexibility and proactively contribute to the team's success by actively seeking to improve working processes;
Ensure all work is undertaken in the correct priority order;
Devise a plan to share complex tasks which are time bound;
Proactively engage with and assists fee earners regarding work requirements and encourages and supports all team members to utilise the team;
Communicate with fee earners to keep them appraised of a task's status;
Engage in mutual delegation of tasks between team members and assist the team to meet deadlines;
Ensure clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g. email instructions / discussions);
Follow team processes and procedures when undertaking tasks;
Collaborate with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these;
Actively participate in team meetings.
To apply for this job email your details to email@example.com
I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.
Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!
Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.
Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝
Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!
I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!
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