Owen Reed are recruiting for a Virtual Senior Legal Secretary to join a law firm in Birmingham.  This is a homeworking role.

MAIN DUTIES AND RESPONSIBILITIES

Take ownership for the efficient running of the team;
Play an active role in knowledge sharing with administrative staff to ensure growth and development;
Act as workflow supervisor, when required, on a shared basis with other senior secretaries;
Ensure urgent work is promptly completed or delegated to the appropriate team member;
Ensure all work (other than confidential) is directed through the team and works hard to make sure fee earners follow this process;
Delegate all junior level tasks to administrative resource;
Assist the team in providing fee earners with effective and high quality secretarial support, enabling them to focus on providing the best legal services to clients;
Undertake all aspects of the role using the most appropriate tools and resources for the task to meet deadlines;
Demonstrate flexibility and proactively contribute to the team's success by actively seeking to improve working processes;
Ensure all work is undertaken in the correct priority order;
Devise a plan to share complex tasks which are time bound;
Proactively engage with and assists fee earners regarding work requirements and encourages and supports all team members to utilise the team;
Communicate with fee earners to keep them appraised of a task's status;
Engage in mutual delegation of tasks between team members and assist the team to meet deadlines;
Ensure clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (e.g. email instructions / discussions);
Follow team processes and procedures when undertaking tasks;
Collaborate with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these;
Actively participate in team meetings.