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Document Specialist x 2 - Part time

Type: Permanent
Salary: £38,000 - 45,000 per annum
Location: London

Owen Reed are recruiting for a Document Specialist to join a top London law firm. We have two positions available :

1. Work Thursday Evening, Friday Evening and Saturday Evening

2. Work Friday 16h00 - 23h00, Saturday and Sunday 09h00 - 16h00

The Document Specialist must be experienced, proactive and highly competent to work as one of a team of Document Specialists in a busy, client-focused and deadline-driven environment. The Document Specialist will report to our Document Specialist Manager.

The Document Specialist must have advanced and expert knowledge of Microsoft Word, Excel and PowerPoint, and who is keen to provide an exceptional service working within a challenging and demanding environment.

KEY RESPONSIBILITIES

 Draft, create, amend and format high quality correspondence, documents, agendas, reports, presentations, diagrams and spreadsheets from a variety of sources, in house style and in line with the firm’s specific systems/procedures.
 Transcribe dictation (BigHand).
 Document manipulation.
 Accurately interpret complex fee earner/manager briefs and instructions, and produce documents within required timescales, seeking clarification as necessary.
 Proof-read and quality-check work to ensure accurate delivery at the highest standard, ensuring all text/edits make logical and grammatical sense.
 Use initiative to manage email accounts and effectively use systems/processes to prioritise and complete work, and to develop and maintain systems/processes to promote efficiency.
 Provide team support to cover absences and during times of increased workflow.
 Attend all necessary training to keep skills relevant and up-to-date, and proactively identify what training is required to meet evolving business need.
 Identify and facilitate knowledge sharing within peer group and wider team.
 Attend and contribute to team meetings.
 Proactively identify and rectify issues and irregularities within documents, escalating only when necessary/appropriate.
 Ensure all activities and duties adhere to risk and compliance requirements.
 Build strong relationships with business services teams and maintain effective and efficient use of business support services.
 Maintain a comprehensive knowledge of, and ensure compliance with, quality standards and the firm’s policies in general.
 Be an ambassador of the Document Specialist Team, encouraging the firm to use the Document Specialist Team to its full potential.

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