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HR Administrator

Type: Permanent
Salary: Up to £25,000
Location: Birmingham

Owen Reed are recruiting for a Recruitment Administrator to join a top law firm in Birmingham.

The firm's recruitment team is based across the London, Manchester and Birmingham offices and forms part of a 28 strong national and international Human Resources department. The team comprises a Head of Lateral Recruitment, 2 Recruitment Managers, a Recruitment Officer, 2 Recruitment Assistants and a Recruitment Administrator. The purpose of this role is to provide integral administrative support to the recruitment team and internal clients on the entire recruitment life cycle at the firm in line with Lexcel standards.

Duties of the Recruitment Administrator

Interviews
• Scheduling interviews with candidates, recruitment agencies and internal Partners/Staff as required
• Diary management and room /equipment bookings as required
• Administering/issuing online psychometric and verbal/numerical, written and PA skills tests as required.

Offers, On-boarding & Inductions
• Administering offer paperwork using the online on-boarding system
• Managing and dealing with any on-boarding queries from candidates
• Managing pre-employment screening for support staff and regional fee earners
• Liaising with an external screening provider on pre-employment checks for fee earner and support hires
• Setting up new joiner files for the Recruitment managers sign off
• Setting up new joiners' accounts on the HR database
• Liaising with new joiners and preparing them for their start date and to work remotely from home
• Managing the induction and orientation process to include, preparing bespoke induction timetables, scheduling sessions, zoom bookings, (travel and hotel arrangements pre-covid), arranging welcome lunches and liaising with new joiners pre- employment
• Ensuring P45s/46s are received for all new starters
• Conducting 'catch up' calls to new starters to ensure all induction training has been received
• Announcing new joiners on our weekly job posts on the intranet

Other duties
• Management of the firm's applicant tracking system to include job uploads, archiving vacancies, managing responses to direct applicants and agencies
• Assisting in the screening of applications/CVs and sending shortlists to the recruitment team
• Job uploads to LinkedIn careers page and other third party sites
• Responding to speculative applications as required
• Keeping the team offer spread sheet updated
• Delivering team updates at department meetings
• Management of recruitment team events
• Administration of the PSL
• Booking temporary staff when required and dealing with the necessary administration
• Management of the HR Database
• Providing statistics for the management Committee report
• Processing both recruitment/team expenses and invoices
• Monthly payroll checks and circulation of the new starter spread sheet
• Driving efficiencies and improving processes within the recruitment team
• Filing
• Other ad hoc duties as required
• Supporting the team on recruitment projects
• Assisting the wider HR team as necessary
• Managing intranet new joiner announcements and jobs of the week
• Leading the weekly recruitment team meeting
• Attending internal/external training sessions as required

What you'll need
• Strong attention to detail including good use of numeracy and grammar
• Good communication skills both oral and written
• A strong team player, using own initiative
• Flexibility and commitment
• An ability to operate with minimum supervision
• Strength of character and robustness
• An interest in wider HR and how recruitment fits in
• Enthusiastic individual who is prepared to take ownership of managing their workload.
• Comfortable accepting instructions and guidance from different angles
• Excellent proven organisational skills and can prioritise work effectively and meet deadlines
• The ability to multi-task and be effective under pressure
• Proven ability to deal with confidential matters with discretion
• Demonstrable good working knowledge of Microsoft Office packages in particular Word & Excel
• Previous experience within a busy recruitment environment (in-house or agency)
• Ideally experience of working within a law firm

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