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Junior Legal PA (Real Estate) - 6 month FTC

Type: Contract
Salary: £20,000 - 24,000 per annum
Location: Exeter

Top law firm is currently seeking a Junior PA on a 6 month FTC to join their Exeter office within the Real Estate and Projects & Construction department.

Ideally seeking a candidate with previous legal admin or legal secretarial work within a law firm or perhaps professional services and looking to build upon their experience with this great opportunity with a fantastic law firm.

Duties will consist of:

Administrative

Manage diaries, keeping them up to date and reminding fee earners of meetings on a daily basis

Book internal/external meetings

Travel arrangements

Arranging photocopying, printing, scanning, sending out letters etc.

Arranging for files to be opened and closed, supervise general filing requirements and record keeping

Use effective systems to ensure that both short and long term tasks are completed within required timescales

Support fee earners in marketing activities including involvement in preparation of pitches and presentations

Communication

Take internal and external telephone queries

Monitor post/emails and deal with as appropriate

Ensure all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office

Arrange absence cover where necessary and communicate this to the relevant fee earners

Client relationship management

Become an active part in the care of clients and be wholly familiar with contacts/clients

Enter, maintain and update client details and relevant information on the firm's contacts system

Deal with basic client queries and general administration

Arrange client meetings

Document production

Check correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant fee earner, making amendments when appropriate.

Type urgent/short/confidential correspondence and emails

Produce and maintain Excel spreadsheets as required

Financial

Assist fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis

Assist fee earners in the billing and credit control process

Completing documentation for payment into and out of client account and assisting fee earners to ensure the Solicitors Accounts Rules are being complied with

Other duties

Assisting other members of the department as necessary, picking up colleagues calls and providing support whenever there is spare capacity

Ad hoc duties as required

The are seeking a candidate ideally with the following skill set:

Accurate typing of at least 60 wpm

Advanced knowledge of Microsoft Word, Excel, PowerPoint

Excellent telephone manner

Excellent communication, organisational and team skills

Excellent attention to detail

Flexible and dependable, able to take the initiative

Able to remain calm under pressure and work to tight deadlines

Conscientious, approachable and enthusiastic

Able to quickly build confidence, respect and trust with others

Have a positive approach to daily tasks and have a solutions focussed working method

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