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Legal Secretary - Capital Markets

Type: Contract
Salary: Competitive Salary
Location: London

Owen Reed are recruiting for a Legal Secretary to join a top London law firm working with the Capital Markets team.

The Legal Secretary will perform a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. Maintain positive contact with clients, attorneys and staff and observes confidentiality of client matters.

 Follow the Firm's established document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.
 Transcribe from tapes, handwritten materials and/or dictation.
 Organise and prioritise telephone calls, mail, documents and projects.
 Read and deal with incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
 Schedule and organise activities such as meetings, conferences, travel and departmental activities.
 Establish and maintain calendar and deadline reminder systems.
 Maintain filing and records management systems.
 Open new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
 Utilise the Firm’s computer systems and software applications.
 Prepare legal documents and provides administrative support for partners and attorneys to whom assigned.
 Exercise discretion and judgement, prioritise effectively and often handle requests from multiple functional areas and external parties.
 Observe confidentiality of attorney-client relationship.
 Work closely with administrative support staff.
 Ensure that attorney time sheets are dealt with in a timely manner.
 Perform overload typing, filing, photocopying, as requested by other attorneys.
 Other related duties and projects as required.

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