Owen Reed are recruiting for a Part Time Legal Secretary to join a top London law firm working as a job share within the Funds team. Working days will be Monday and Tuesday.
The Legal Secretary will report to the Senior Secretarial Services Manager. The Legal Secretary will perform a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. Maintain positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Duties of the Legal Secretary
Follow the Firm's established document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.
Transcribe from tapes, handwritten materials and/or dictation.
Organise and prioritise telephone calls, mail, documents and projects.
Read and deal with incoming mail. Ensure that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
Schedule and organise activities such as meetings, conferences, travel and departmental activities.
Establish and maintain calendar and deadline reminder systems.
Maintain filing and records management systems.
Open new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
Utilise the Firm’s computer systems and software applications.
Prepare legal documents and provides administrative support for partners and attorneys to whom assigned.
Exercise discretion and judgement, prioritise effectively and often handle requests from multiple functional areas and external parties.
Observe confidentiality of attorney-client relationship.
Work closely with administrative support staff.
Ensure that attorney time sheets are dealt with in a timely manner.
Perform overload typing, filing, photocopying, as requested by other attorneys.