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Legal Secretary - Private Wills and Probate

Type: Permanent
Salary: £37,000 - 38,500 per annum
Location: Holborn

Owen Reed are recruiting for a Legal Secretary to join a top London law firm.  The Legal Secretary will work within the Private Wills and Probate team.

The Legal Secretary will provide a high level of professional support to their allocated Fee Earners as well as other members of the Department. The Legal Secretary must be experienced in their specialist area but will be expected to be flexible to cover the broader remit of the Department. The Legal Secretary must  be highly motivated, display outstanding attention to detail and have the ability to multitask with ease. 

Responsibilities of the Legal Secretary
•Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
•Process relevant applications, forms or searches, with minimal supervision
•Maintain up-to-date knowledge and understanding of Fee Earners' matters to enable a proactive support service
•Research new clients/contacts and prepares bios before meetings, and conduct basic research (on-line or otherwise) for Fee Earners when required
•Arrange travel and any other activities on behalf of others, where appropriate
•Provide excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
•Provide assistance in the delivery of marketing communications, and records all business development meetings in InterAction, and set up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required
•Recognise, respect and honour client confidentiality at all times
•Organise business development meetings and events for Fee Earners, and assist in the production of business development materials in liaison with the Marketing team
•Create typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
•Make effective use of the Document Management System
•Create new documents from the Firm’s templates, using contact data from InterAction where appropriate
•Proof-read all documents for spelling, grammar and sense, querying wording where appropriate
•Proactively use initiative to compose and send on behalf of Fee Earners, correspondence requiring focused concentration and attention to detail
•Adopt a pro-active approach and works with Fee Earners effectively, to maintain regular file management, ensuring all files are up to date, closed and archived, as appropriate
•Keeps accurate records of all files sent to off-site storage via Records

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