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Legal Secretary - Residential Property

Type: Permanent
Salary: £37,000 - 38,500 per annum
Location: Holborn

Owen Reed are recruiting for a Legal Secretary to join a top London law firm. The Legal Secretary will work within the Residential Property team.

The Legal Secretary must be extremely organised and a proactive secretary to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department.

Responsibilities

Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision

Process relevant applications, forms or searches, with minimal supervision

Excellent knowledge of all systems/processes used within the Department

Maintain up-to-date knowledge and understanding of Fee Earners' matters to enable a proactive support service

Research new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required

Arrange travel and any other activities on behalf of others, where appropriate

Provide excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times

Act as a first point of contact for Fee Earners

Provide assistance in the delivery of marketing communications, and records all business development meetings in InterAction, and set up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required

Recognise, respect and honour client confidentiality at all times

Organise business development meetings and events for Fee Earners, and assists in the production of business development materials in liaison with the Marketing team

Create typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines

Make effective use of the Document Management System

Create new documents from the Firm’s templates, using contact data from InterAction where appropriate

Proof-read all documents for spelling, grammar and sense, querying wording where appropriate

Proactively use initiative to compose and send on behalf of Fee Earners, correspondence requiring focused concentration and attention to detail

Adopt a pro-active approach and works with Fee Earners effectively, to maintain regular file management, ensuring all files are up to date, closed and archived, as appropriate

Keep accurate records of all files sent to off-site storage via Records

Prepare bills (including bill narratives) with minimal supervision, as required by Fee Earners

Prepare AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners

Carry out conflict searches and correctly identifies the work type

Liaise with credit control and alerting Fee Earners of unpaid bills

Deal with time-recording matters as required by Fee Earners


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