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PA to The Senior Management Team

Type: Contract
Salary: £40,000 per annum
Location: London

Owen Reed are recruiting for a PA to the Senior Management Team.  The hours of work are 09h00 - 18h00.  This role is agile working two days from home.

The PA will be responsible for providing secretarial support to Senior Management team that report into the Chief Operating Officer. The team covers all areas of Operations (Trading Operations, Clearing and Post Trade Operations, Market Surveillance, Market Development ,
Market Access, Technical Account and Relationship Management). Core tasks will include meeting organization, diary facilitation, travel booking and expenses management.

Responsibilities :
Diary management
o Communicate, book, update, cancel internal and external meetings for Team Heads and ad hoc for other team members
o Update COO Calendar relating to Senior Management Team absences (holidays, travel, conferences, working from home, etc)
o Accept/decline meetings for Team Heads (dependant on their preference)
o Arrange meeting rooms and catering
o Cover diary management and any other tasks for EA to CEO and COO in their absence
T&E/Financial
o Make sure business trips are booked appropriately
o Make sure trips are booked within policy guidelines and the correct approvals have been sought
o Raise Purchase Requests for relevant travel
o Prepare expenses claims and keep track record – team members must provide expenses at least 48 hours before submission deadline
o Receipting of Purchase Orders
o Keep track of COO department budgets and ensure all requests made are within the approved 2022 budget, report back to EA to COO
Administration support
o To assist in the preparation of PowerPoint presentations, as requested
o To assist in any Intranet changes for the COO team, as required
o Raise any HR related form, as required (new starter, contractor approval, IT notification)
o Raise Cherwell (IT) tickets on behalf of team members
o Assist COO EA with Budget tracking Raise Purchase Requests as required by team members and department Contractors (as required)
o Attend department and Committee meetings and take minutes

Management information
o Provide management information, as and when required
Ad hoc projects, as required
o Maintain office filing and storage systems
o Support planning of COO events/activities and LME hosted events
o Support preparation of team deliverables
o Support BAU processes as agreed

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