Owen Reed is looking to recruit a Legal PA for a top law firm on 17 months Part-time Fixed term contract basis. 

Within our Finance Practice Group a role providing you with a broad base of responsibilities. You will have proven strong PA experience, preferably working within a Law firm providing support at Partner level and have strong organisational skills. You will be confident in meeting the frequent demands of a fast paced role with the understanding that strong communication with those you will be supporting is fundamental. We are looking for someone to join us on a part time basis to cover Wednesday-Friday on a job share basis.

Key Responsibilities including:

• Diary management – anticipating and managing all areas of diaries
• E-mail management, checking prioritising and summarising e-mails on a daily basis and reporting on and creating action points
• Time management – ensuring fee earners time and narratives are inputted daily
• Drafting correspondence as required
• Comprehensive travel arrangements including sourcing and booking hotels and transport on our online booking tool
• Establishing own administrative systems
• Efficiently managing own workload and being proactive with the ability to work on own initiative
• Becoming adept at proof reading and quality checks on all work produced
• Building good working relationships with colleagues
• Establishing rapport with clients
• Becoming adept at using CMS CMNO systems and office equipment
• Becoming familiar with legal terminology of practice area
• Establishing relationships with clients and anticipating their needs
• Understanding firm’s culture and goals
• Organises document management, including opening files, archiving and ensures that all relevant documents are filed electronically and paper-based, as required
• Demonstrates an understanding of the end-to-end billing process and Elite (Financial System) and liaising with billing team, producing the relevant documentation
• Assisting across practice groups/teams whenever he/she has spare capacity/as required
• Undertaking typing as required either via dictation or by marked up handwritten changes
• Delegating where necessary administrative tasks to administrative members of the team