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Document Production Specialist

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Document Production Specialist

Permanent
London
Posted 3 weeks ago

Website Owen Reed

Legal’s our bag

Owen Reed is looking for a Document Production Specialist for a top law firm in London.

This is an excellent opportunity for an experienced Legal Document Specialist to join a high-performing Document Services team, supporting fee-earners with high-quality document production and managing workflow during evening hours.

The role combines hands-on document work with responsibility for evening workflow coordination, ensuring continuity, accuracy and service excellence after the day shift concludes.

The Role

As a Document Production Specialist, you will:

Produce, edit and format high-quality legal documents using firm templates
Work closely with fee-earning teams on deals, pitches and client documentation
Provide expert support on MS Word, PowerPoint, Excel, templates and styles
Create and format PowerPoint decks, legal updates and brochures
Prepare materials for internal and external events (signage, name badges, place cards, holding slides)
Maintain strict confidentiality and quality standards at all times

From 4.30pm to 10.00pm, you will also act as the primary workflow contact, ensuring smooth evening operations.

Evening Workflow Responsibilities

Monitor incoming requests and create BigHand tickets
Allocate work to available team members in line with priorities
Ensure deadlines and quality standards are consistently met
Escalate urgent or exceptional matters when required
Communicate clear handover updates to the Senior Coordinator and morning team
Support a seamless transition between day and evening operations

Hours

2.00pm – 10.00pm, Monday to Friday
Flexibility required to meet business needs

Key Skills & Experience

Essential:

Advanced MS Word, PowerPoint and Excel skills
Exceptional attention to detail and accuracy
Strong organisational and prioritisation skills
Excellent communication and customer service approach
Ability to work under pressure and meet tight deadlines
Typing speed of 60 wpm

Desirable:

Experience in a legal document production environment
Experience working in a partnership or professional services firm
Knowledge of BigHand Hub or similar workflow systems
Secretarial qualification (advantageous, not essential)

Personal Attributes

Professional, confident and proactive
Flexible, reliable and well organised
Strong initiative with a “can-do” attitude
Comfortable liaising with stakeholders at all levels
Collaborative team player with sound decision-making skills

To apply for this job email your details to nat@owenreed.co.uk

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Don’t just take our word for it – hear from the legal professionals and law firms who trust Owen Reed. See why we’re one of the top-rated legal recruitment agencies in London.

Cannot recommend more!! Archie Somasegaran has been absolutely amazing all throughout, such a genuine, lovely person and even better at her job. She made it a priority to support and push me to where I need to be, it’s not a performance she genuinely loves her job and being the one to help. I will forever be grateful and wish her nothing but the best🫶

Misti Lee
11/02/26

I had an absolutely brilliant experience at Owen Reed, and a huge part of that was down to Macey. From start to finish, she was outstanding; professional, knowledgeable, and genuinely invested in making sure everything was perfect. She has such a natural way of putting you at ease. Macey clearly knows her stuff, but what really sets her apart is how much she cares about you as an individual. Every detail was thought through, every question was answered properly, and she went above and beyond to make sure I left feeling confident and looked after. She’s an absolute credit to Owen Reed.

I also want to give a big shout-out to Archie, who was equally impressive. She was friendly and approachable. Archie was always happy to help, offered honest advice, and worked seamlessly alongside Macey, you can tell they’re a strong team. Both of their attention to detail and willingness to go the extra mile really didn’t go unnoticed.

Overall, the service from both Macey and Archie was exceptional. It’s rare to find a place where you feel genuinely valued, but Owen Reed absolutely delivers thanks to staff like them. I wouldn’t hesitate to recommend Owen Reed to anyone and if you get the chance to be helped by Macey and Archie, you’re in very safe hands.

M A
30/01/26

I can’t recommend Owen Reed highly enough. They placed me in a temporary Legal PA role, and thanks to their excellent match and support, that role led to a permanent position.

I would personally like to thank Macey Rothon and Archie Somasegaran for their amazing support & kindness. From the outset, they were professional, responsive and genuinely invested in finding the right fit for me. They took the time to understand my experience and career goals, kept me well informed throughout the process, and were supportive at every stage.

Owen Reed truly stand out for their expertise in legal recruitment and their personal approach. I’m incredibly grateful for the opportunity they helped create and would not hesitate to recommend them to anyone looking for a legal PA role.

Nicola Wing
26/01/26

Wonderful experience thanks to Jess - very friendly and supportive. I felt very looked after and would definitely recommend if you are considering a career change.

s s
23/01/26
Anna and Archie are fantastic, lovely people who really went the extra mile to help me prepare for my interview and secure my new role. They really go above and beyond and communicate so well, which isn't always common with recruiters! Highly recommend.

Yviee
21/01/26

I had an amazing experience with Archie and Macey throughout my recruitment process. They were both incredibly helpful, supportive, and responsive from start to finish, always keeping me updated and answering any questions I had. They really took the time to understand what I was looking for and made the whole process feel smooth and stress-free. Thanks to their help, I successfully secured a job, and I couldn’t be more grateful. I would highly recommend Archie and Macy to anyone looking for a recruiter who genuinely cares and goes the extra mile.🩷

Carys Hishon
21/01/26

A massive thank you to Archie, Jess and Macey for their support and encouragement in securing me a job offer! I'm very grateful for
Everything, especially the prep interview questions which really helped. You’re all amazing at what you do.
Brilliant team!!

Andrea
06/01/26

Macey was brilliant — very efficient, great communication throughout the process, and flexible around my schedule. She also checked in on me, which I really appreciated. Thank you, Macey!

Amy Katherine
31/12/25
⭐️⭐️⭐️⭐️⭐️

Archie at Owen Reed Recruitment was flawless in every way from start to finish.

From our very first interaction, Archie brought such vibrant energy and a genuinely warm, friendly approach. She really took the time to get to know me as a person, not just as a candidate, and it was clear from the beginning that she truly cares. Her communication was clear, honest, and consistent throughout the entire process, which made everything feel easy and reassuring.

What truly sets Archie apart is how invested she is in achieving the right outcome. Nothing felt rushed, nothing was overlooked, and every step was handled with care, professionalism, and integrity. The whole experience felt seamless, supportive, and exceptionally well managed.

If you are looking for someone who is passionate, trustworthy, and genuinely committed to what she does, Archie is truly outstanding. I could not recommend her or Owen Reed Recruitment more highly.

Thank you so much Archie!!!

Faye Jarvis
18/12/25

Macey & Jess have been nothing but helpful & amazing throughout the whole process, they made everything so simple & provided such excellent help & encouragement along the way. I cannot thank them enough for all their efforts & kindness.

Leah Ryan
11/12/25

Archie was a great recruiter to work with, really pushed for me and got me a job in under a week! Great person!

Freddie Savva
08/12/25

Ms Jessica Degnan provided exceptional assistance in helping me with my ongoing career prospects. Her insightful comments and punctual responses were crucial for stepping up my professional career and for this she has my sincerest gratitude.

R R
02/12/25
I want thank Macey here at Owen Reed, she was absolutely amazing and very supportive. She was down to earth and super understanding and it really did feel like she cared. Cannot thank her enough for her support and helping me in securing such a great job!

ellis burnage
27/11/25

I want to thank Macey and the team at Owen Reed for their professionalism, dedication, and exemplary support. Their guidance and expertise made the experience seamless and highly positive. Macey is an outstanding recruiter and a true asset to the team. Highly recommend!

Shukri D
25/11/25

I want to thank Archie for going above and beyond and helping me get the dream job that I have wanted for so long. I will always recommend anybody that I know in the legal sector looking to take that leap. Thank you so much Archie - Shelley

Shelley Boyle
19/11/25

I couldn’t thank Archie enough! She’s been absolutely incredible throughout the whole process. Archie has been so supportive from the start, she is so genuine and easy to talk to. She kept everything stress-free and made me feel so confident. Honestly couldn’t have asked for anyone better!

Brooke Gregory
18/11/25