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Owen Reed Legal Recruitment

Facilities Assistant 

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Owen Reed Legal Recruitment

Facilities Assistant

Website Owen Reed

Legal’s our bag

Owen Reed is looking to recruit a Facilities Assistant to join a top law firm in London. The Facilities Assistant must ensure day to day management of all Facilities requirements are met. To assist on storage, maintenance and archiving of deeds/wills and probate files, using a computerised database system. To assist the Facilities Supervisor with H&S requirements including new starter inductions and maintenance of records. Cover and support will be required at certain times in our other offices.

Key Responsibilities

  • Cover mail room duties on a daily basis
  •  Provide support to all internal clients regarding stationery and other miscellaneous requests as and when required
  • Providing reprographics support for all departments on request
  • Ordering of stationery, lighting, cash & carry consumables
  • Investigate and respond accordingly to any reports of breakdowns or faults. Contacting & arranging maintenance/repair of services where required
  • Oversee cleaning standards, liaise with company if issues
  • Assist the Facilities Supervisor in the procurement of consumables, non consumable and general services
  • Act as representative when sourcing/agreeing new contracts
  • Assist in planning & execution of office moves within agreed timeframes
  • Manage storeroom, control of rubbish/recycling and kitchen standards
  • Complete H&S inductions for new members of staff ensuring accurate records are kept, supported by the H&S Co-ordinator
  • Travel to other offices to cover

Person Specification:

  • Minimum of 5 GCSEs A-C (Including English and Maths)
  • Working knowledge of Microsoft packages including Word and Excel
  • Previous experience within a customer service role or office environment
  • Previous experience within a legal environment is desirable
  • Excellent organisation capability with the ability to effectively prioritise
  • Client service focused

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