Owen Reed is looking for a Facilities Assistant for a top law firm in London.

We are seeking a proactive and reliable Facilities Assistant to join a prestigious international law firm in London. This is a varied, hands-on role supporting facilities, office services, post room operations, and reprographics. It’s ideal for someone who enjoys a busy environment, takes pride in maintaining high standards, and can deliver excellent internal service across the firm.

Key Responsibilities

Office & Facilities Support

• Manage post room duties including deliveries, scanning, courier bookings, and overseas dispatches.

• Carry out regular post collections and distribute mail across all office floors.

• Monitor office equipment and arrange engineer call-outs when required.

• Track and replenish stationery and supplies, keeping all areas tidy and organised.

• Set up, move, and reconfigure rooms for meetings and internal use.

• Assist with manual handling such as moving boxes, files, and furniture.

Onboarding, H&S & Environmental

• Support new joiner and leaver processes, following set checklists.

• Handle confidential waste and recycling collections.

• Maintain refuse and storage areas, escalating issues when required.

• Provide reception/security desk cover for scheduled breaks.

Reprographics Support

• Assist with printing, scanning, photocopying, binding, and document finishing.

• Ensure all work is accurate, high quality, and completed to deadline.

• Maintain up-to-date knowledge of reprographics equipment.

What We’re Looking For

• Experience in Facilities or Office Services, ideally within a professional environment.

• Strong communication skills with the ability to interact at all levels.

• Good working knowledge of Microsoft Office and reprographics machinery.

• Highly organised, practical, and able to prioritise tasks independently.

• Professional, proactive, and a strong team player with a positive attitude.

• Able to maintain confidentiality and work flexibly when needed.

Hours

37.5 hours per week, working within a rota between 8:30am–6:00pm. Flexibility required during peak periods.