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Owen Reed Legal Recruitment

Junior Secretary 

Apply nowOwen Reed Legal Recruitment
Owen Reed Legal Recruitment

Junior Secretary

Website Owen Reed

31,000 - £37,50r bag

Owen Reed are looking to recruit a Junior Secretary to join a top law firm in London.
Job type: Full Time, Permanent
Hybrid working: 2 days in the office and 3 days WFH
Reports to: Secretarial Manager / Secretarial Coordinator

Main purpose of the role:
To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.
Reports to: This role will report directly to the Partner. Other key liaison relationships are:

  • Group Heads of all national and international practice groups
  • Sector Heads
  • Business Services Departments
  • Fee Earners and Secretaries in the Central Management team
  • Internal and external clients and contacts

Main Duties & Responsibilities:
Key Responsibilities:

  • Complex diary management for the Partner ensuring the organisation and scheduling of the
    Partner’s tasks, including the identification and resolution of potential challenges and clashes
    and re-organising and re-scheduling where necessary
  • Organising prep meetings with the teams before client meetings take place, ensuring full diary
    management in advance.
  • Pro-active management to ensure the Partner is fully updated on diary activities, attending
    meetings on time and with the appropriate documents/presentations.
  • Acting as gatekeeper for the Partner to manage diaries
  •  Co-ordination of both internal and external meetings on behalf of the Partner, including
    booking all required facilities. Sourcing off-site meetings venues, arranging logistics for such
    meetings and dealing with related expenses/invoices.
  • Planning and co-ordination of travel programmes to include liaison with overseas offices,
    booking flights, hotels, car transfers.
  • Proactive management of emails and post, using initiative to route emails to the appropriate
    individuals for swift response and actions, ensuring that these are followed up.
  • Prioritise correspondence to enable the Partner to focus on urgent matters. Bring urgent
    matters to the Partner’s attention.
  • Drafting high-quality correspondence, letters, documents, agendas, reports, presentations and
    spreadsheets for meetings and ensuring their timely distribution and distributing and
    arranging DMC to undertake presentations.
  • Responding to and typing/composing correspondence on behalf of the Partner.
  • Taking Minutes at meetings and producing action lists.
  • Production and maintenance of action lists for Partner, together with pro-active follow-up to
    ensure that actions are completed on time.
  •  Building strong relationships with, and developing and maintaining a comprehensive
    knowledge of, internal and external clients, mandates and projects.
  • Dealing with invoices and expenses.
  • Maintenance of up-to-date and robust filing systems to ensure efficient document
  • Undertaking other activities as required by the Partner and the Central Management team.
  • Client facing work, including M&BD team events and webinars.
  • This role has no supervisory responsibility and no responsibility for budgets.

Person Specification:

  • A thorough understanding of working in a professional, service driven environment and of stakeholder /client / business confidentiality
  • Ability to maintain tact, diplomacy, trust and confidentiality
  • Confident and professional manner with the ability to build strong relationships with stakeholders and clients
  • Excellent communication skills and ability to interact at all levels
  • Forward thinking and proactive in their approach
  • Works well under pressure in an ever-changing environment
  • Collaborative and supportive of the business and its initiatives
  • Adaptable and open to change showing a willingness and confidence to make suggestions for change where appropriate
  • Strong organisational skills and excellent attention to detail
  • Anticipate and identify potential problems and provide innovative solutions
  • A strong team player
  • Demonstrate strength of character, resilience and tenacity in the face of challenge and resistance – and so able to drive change
  • Ability to build relationships with partners and colleagues and demonstrate good influencing and negotiating skills
  • Must have previous experience of extensive diary management within a professional services environment and preferably a partnership
  • Strong working knowledge of Microsoft Office suite of products, particularly Excel, Word and PowerPoint.

To apply for this job email your details to

Owen Reed Legal Recruitment

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