Owen Reed are recruiting for a Legal Executive Assistant to join a top London law firm. The Executive Assistant will report to the Team Leader.
The Executive Assistant will provide high level, proactive business support to a cross-practice partner and senior fee earner team ensuring the effective completion of tasks using appropriate resources.
Main responsibilities of the Executive Assistant:
Assistance with document amendments of less than 5 pages, and drafting correspondence.
Preparing documents, presentations and pitch documents, undertaking research and analysis.
Ensuring appropriate file management systems are in place, including the filing of emails.
Active diary management and gatekeeping, including coordinating complex travel and resource requirements.
Coordinating, or delegating as appropriate, meeting requirements (room bookings, attendee invitations, resources, catering), including scheduling arrangements across time zones.
Preparing information packs (booking flights, hotels, transfers, maps, client information, itinerary).
Communicating with clients directly, screening calls and providing responses, including directing enquiries/requests to more appropriate areas in the firm.
Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume.
Responsible for proactively progressing and implementing outcomes identified from client relationship plans i.e. diarising/setting up monthly calls, follow up actions.
Executives/Executive Assistants at both internal and external clients.
Develop and maintain a good commercial awareness of the practice and clients.
Attending client meetings when required to reinforced business contacts and take notes, actions points for follow up.
Preparing and researching client intelligence or information for pitch or marketing documents.
Assisting in the preparation of client information packs which may include business reports, analytics and research.
Creation or amendment of animated or graphical PowerPoint presentations.
Assisting with coordination and on the ground preparation of small client events and liaising with the events team to source venues, invitations, arranging resources, seat planning, communications and presentations, etc.
Responsible for the successful delivery of ad hoc projects or tasks as required by the team