Owen Reed is looking for a Legal PA on a 12-month fixed-term contract for a top law firm in London. You will join the firm’s highly regarded Real Estate team, providing dedicated support to partners and fee earners in a fast-paced and collaborative environment. You will provide proactive, high-level support to partners and fee earners, playing a key role in ensuring the smooth running of a busy practice while delivering exceptional client service.

The Role

As a Legal PA, you will provide comprehensive administrative and organisational support, helping fee earners manage client matters efficiently while maintaining the highest standards of service.

Key Responsibilities

• Provide proactive PA support to partners and fee earners within the Real Estate team.
• Manage complex diaries, meetings, travel arrangements, and resolve scheduling conflicts.
• Support billing, reporting, matter balances, and working capital management alongside Finance teams.
• Assist with client matter inception, engagement letters, matter specifications, and file management.
• Complete conflict checks and Client Due Diligence processes in line with firm procedures.
• Liaise with the Business Development team to support events, conferences, CRM administration, fee earner CVs, bids, tenders, and credentials.
• Support Client Relationship Partners with client meetings, reporting, and relationship management activities.
• Coordinate meeting logistics, prepare meeting packs, itineraries, and hospitality arrangements.
• Delegate document production tasks, including legal documents, pitches, tenders, and transcripts.
• Manage file closures, billing completion, WIP clearance, and file archiving.
• Ensure compliance with firm policies, risk procedures, and mandatory training requirements.

About You

To succeed in this role, you will have:

• At least 3 years’ experience as a Legal PA, Legal Secretary, or Executive Assistant within a law firm or professional services environment.
• Previous experience supporting Real Estate or Property teams is highly desirable.
• Excellent organisational and diary management skills.
• Strong knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exceptional communication skills with excellent grammar and attention to detail.
• Experience supporting billing, matter management, and client administration.
• The ability to prioritise multiple tasks in a fast-paced environment.
• A proactive, flexible, and client-focused approach.
• The ability to work both independently and collaboratively within a busy team.

What’s on Offer

• 12-month fixed-term contract with a top London law firm.
• Opportunity to work alongside highly regarded Real Estate specialists.
• Supportive and collaborative working environment.
• Exposure to high-profile clients and complex legal matters.
• Competitive salary and comprehensive benefits package.
• Excellent opportunities to further develop your legal support career.