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Owen Reed are recruiting for a Legal Personal Assistant to join a top law firm in London. The role is to provide high quality, proactive and experienced PA support to a team of partners and fee earners within our Real Estate team.
Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the BusinessDevelopment team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
Identifying and recommending cost efficient options for complex travel arrangements
Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts
Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role
Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance
Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires
Knowledge, Skills and Experience Required (Bespoke to Role)
Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level
Willingness to work flexibly to meet client needs
High degree of competence in the use of Microsoft Office suite
Proven experience of exceptional client service
Detail focussed and experience of working in a fast paced office environment
Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
Commitment to exceeding expectations and goals
Life Assurance & Income Protection
Competitive employer matched pension contribution rate
Health and wellbeing subsidiary, up to £180 per year
One day per year to volunteer (as part of our CSR initiative)
Buy/Sell holidays (up to 5 days each year)
Mental health and wellbeing initiatives such as The Mindful Business Charter, Mental Health Champions and 1:1 sessions with an in-house professional
Talent referral bonus incentives
AG Excellence awards for the recognition of exceptional effort
Opt in private medical and private dental insurance
Opt in annual health screening
Voluntary critical illness cover
Annual discretionary bonus plan
To apply for this job email your details to firstname.lastname@example.org
I have used Owen Reed for many years now, mostly dealing with Jane who has been fantastic, consistently working hard to secure me a position. More recently, Anna (and Archie, who I must say is fabulous at preparing candidates for interview!), has been looking after me, staying in touch and keeping me updated with developments. Between us all we have managed to find me a brilliant opportunity, I am so happy! Owen Reed are my absolute go-to agency as they genuinely care about finding their candidates their perfect job.
Amazing experience with Anna at Owen Reed who successfully secured me a fabulous job ! Thank you to Anna for all your support and guidance!
Great service from Archie start to finish. Coached throughout the whole process kept informed in a timely manner very approachable and professional. Would highly recommend Owen Reed.
Spoke with Archie and she’s been the best recruitment person I’ve worked with. I went from having no job offers in three months to three in a week. Guided me through interviews and prepped me for potential questions so there wouldn’t be any awkward gaps or silences. Changed my whole approach when speaking to interviewers and my only regret is not speaking to Archie sooner 🤝
Working with Archie was one of the best experiences because she was amazing when it came to preparing me for interviews as well as ready and willing to answer any and all questions. Her help will be something I will always remember and would 100% recommend anyone to work with her!
I have been thoroughly impressed and a little blow away by the support received from Archie of Owen Reed. She first approached me about a couple of roles she was recruiting to and once it was decided that she would forward my resume to a prospective employer, supported me in every aspect of the process. She has kept me fully informed, has supported me with interviewing notes and a question and answer session and has given me 'confidence building chats' in preparation of my interview. Suffice to say, after having 2 interviews, I was offered the role which I am super excited about. Cannot thank Archie enough for her support. Would recommend her to anyone seeking a new Legal PA/EA role - she is great and an asset to Owen Reed. May you go from strength to strength Archie . . . thank you!
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