Owen Reed is looking for a Personal Assistant and Operations Coordinator for a top law firm in London.

We are seeking a confident, highly organised, and client-focused Personal Assistant and Operations Coordinator to provide support to the Global Head of Facilities and Logistics and the Facilities and Client Services Manager. This is a hybrid role with four days in the office and one day working from home.

Key Responsibilities:

• Full diary management, including scheduling across multiple time zones and managing conflicts.

• Organising complex travel arrangements for senior staff and large-scale events such as the Partnership Conference.

• Processing invoices, ad hoc expenses, and coordinating finance-related tasks.

• General PA duties including preparing PowerPoint presentations, Excel spreadsheets, Word documents, and proofreading.

• Acting as the primary contact for business travel queries and liaising with global travel providers.

• Coordinating insurance renewals, company car administration, and other operational processes.

• Supporting first aid and fire warden arrangements, maintaining intranet content, and managing document filing systems.

• Assisting with carbon accounting and sustainability initiatives as required.

Essential Requirements:

• Strong academic background, degree-level education or equivalent professional experience.

• Advanced Microsoft Office skills (Word, Excel, PowerPoint) with strong business writing and numeracy.

• Previous experience in a legal or professional services environment preferred.

• Highly organised, proactive, and able to handle confidential information with integrity.

• Excellent attention to detail, ability to work under pressure, and adaptable to changing priorities.

Hours & Benefits:

• Working hours: 9:30am – 5:30pm, Monday to Friday. Flexibility required.

• Hybrid working: 4 days in the office, 1 day at home.

• 12-week probation and notice period.

• Flexible benefits package including pension, private medical, season ticket loan, subsidised gym, lifestyle discounts, and on-site café.