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Legal PA - Real Estate

Type: Permanent
Salary: £40,000 - 43,000 per annum
Location: London

Owen Reed are recruiting for a Legal Personal Assistant to join a top law firm in London.  The role is to provide high quality, proactive and experienced PA support to a team of partners and fee earners within our Real Estate team.


Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital

Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the BusinessDevelopment team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required

Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required

Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols

Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files

Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate

Identifying and recommending cost efficient options for complex travel arrangements

Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource

Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way

Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts

Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role
Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance

Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires

Knowledge, Skills and Experience Required (Bespoke to Role)

Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation
Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level
Willingness to work flexibly to meet client needs
High degree of competence in the use of Microsoft Office suite
Proven experience of exceptional client service
Detail focussed and experience of working in a fast paced office environment
Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently
Commitment to exceeding expectations and goals


Life Assurance & Income Protection
Competitive employer matched pension contribution rate
Health and wellbeing subsidiary, up to £180 per year
One day per year to volunteer (as part of our CSR initiative)
Buy/Sell holidays (up to 5 days each year)
Mental health and wellbeing initiatives such as The Mindful Business Charter, Mental Health Champions and 1:1 sessions with an in-house professional
Talent referral bonus incentives
AG Excellence awards for the recognition of exceptional effort
Opt in private medical and private dental insurance
Opt in annual health screening
Voluntary critical illness cover
Annual discretionary bonus plan

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