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Legal Secretary - Technology and IP

Type: Permanent
Salary: Up to £47,000
Location: London

Owen Reed are recruiting for a Legal Secretary to join a top London Law firm working within the Technology and IP team.

The Legal Secretary will perform a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. Maintain positive contact with clients, attorneys and staff and observes confidentiality of client matters.


  • Follow the Firm's established document processing methods and procedures, creates, spell checks, edits and   proofreads work product to ensure accuracy and completeness.
  • Transcribe from tapes, handwritten materials and/or dictation.
  • Organise and prioritise telephone calls, mail, documents and   projects.
  •  Read and deal with incoming mail. Ensure that outgoing mail is     timely delivered. If necessary, route mail to   specific delivery   service and follows up on timely delivery.
  •  Schedule and organise activities such as meetings, conferences,   travel and departmental activities.
  •  Establish and maintain calendar and deadline reminder systems.
  •  Maintain filing and records management systems.
  •  Open new files, maintains all client and general files. Conducts periodic review for possible storage of older   files; prepares files to be closed.
  •  Utilise the Firm’s computer systems and software applications.
  •  Prepare legal documents and provides administrative support for partners and attorneys to whom assigned.
  •  Exercise discretion and judgement, prioritise effectively and often handle requests from multiple functional   areas and external parties.
  •  Observe confidentiality of attorney-client relationship.
  •  Work closely with administrative support staff.
  •  Ensure that attorney time sheets are dealt with in a timely manner.
  •  Perform overload typing, filing, photocopying, as requested by other attorneys.
  •  Other related duties and projects as required.

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